Position Information

NY HELPNo

AgencyTaxation & Finance, State

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address WA Harriman State Office Campus

City Albany

StateNY

Zip Code12227

Job Specifics

Duties Description Under the direction of a Human Resources Specialist 1, the Program Aide must be able to perform the following essential functions:

Utilize a variety of software, word processing, and database applications to make inquires, updates and changes to various systems, databases and spreadsheets. Learn, maintain, and update skills in computer technology.

Maintain eligible lists/certifications and canvass responses in appropriate databases

Request eligible lists/certifications and canvass via appropriate method – letter, email, telephone; receive, organize, and track responses and forward to hiring program.

Assist in the review of responses to job postings to identify candidates meeting the qualifications; forward qualified candidates to hiring program.

Review various types of transactions and supporting documentation submitted by program areas for accuracy and completeness.

Prepare, track and submit accurate and timely Personnel transactions.

Creating reports and tracking information in Empire and Cognos

Assist in the review, evaluation and analysis of reports; process updates and corrections as needed.

Serve as a liaison between program area staff, personnel, and payroll staff to effectuate necessary changes and corrections to day to day employee staffing transactions.

Communicate effectively via telephone, in writing and/or in person with a variety of staff, other agency personnel and internal and external employment candidates.

Maintain confidentiality of information and exercise good judgement.

Multi-task and prioritize assignments; organize workload and files.

Meet the Department time and attendance rules and regulations.

Minimum Qualifications The ability to fill this/ these position(s) is subject to DOB guidelines for processing personnel transactions. Note: A budget waiver is not required to fill positions via transfer to lateral or downward level positions within the same Department or to change line items within the same funding source; or to replace employees who have been terminated during their probationary periods. The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations.

If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following:

Eligibility for appointment:
a) Employees who are currently serving in the same title are eligible for reassignment without change in title or status:
b) Candidates reachable on the appropriate eligible list for this title and location;
c) Employees eligible for transfer.

Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Telecommuting opportunities to be discussed at interview.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Sonia Parsons

Telephone 518-457-8281

Fax

Email Address tax.sm.Tax.Recruitment.Team5@tax.ny.gov

Address

Street W A Harriman State Office Campus

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should submit a letter of interest and resume including current title and how you qualify. Please reference the vacancy ID number, and the title of this position in your response to this posting.