Position Information

NY HELPNo

AgencyCivil Service, Department of

TitleHuman Resources Specialist 2 (Attendance & Leave)

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $86773 to $108413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Empire State Plaza, Agency Building 1

City Albany

StateNY

Zip Code12239

Job Specifics

Duties Description The Staffing Services Division is responsible for assisting State agencies with staffing New York State partner agencies. To better serve our partner agencies and make examinations more accessible and convenient for all, the Department is implementing a new examination model known as continuous recruitment testing that will offer testing on a continuous basis with examinations held via a hybrid of online training and experience exams, multiple-choice exams via remote proctoring (online), and in state operated computer-based testing centers and this position will help play an important role in ensuring the success of this new approach to examinations.

With this posting, we are filling one position in the State Employee and Agency Services (SEAS) Section of the Staffing Services Division: Attendance & Leave Unit. The Attendance & Leave Unit oversees the maintenance of the Attendance & Leave program and conducts program activities that include responding to attendance and leave inquiries from agency representatives, employees, and union representatives. The unit also maintains the State Attendance and Leave Manual and serves as a liaison between GOER and DCS on all technical aspects of the attendance and leave program.

The Human Resources Specialist 2 (Attendance & Leave) in the State Employee and Agency Services (SEAS) Section of the Staffing Services Division will work under the supervision of the Human Resources Specialist 4 (Attendance & Leave). The incumbents of this position will be responsible for, but not limited to the following:

Participate in the contract negotiation process as it relates to attendance and leave topics. This includes
• Analyzing union demands
• Reviewing and suggesting modifications to management proposals
• Drafting contract language as requested
• Preparing talking points for negotiators
• Identifying and resolving implementation issues
• Preparing contract implementation memos for issuance to State agencies
• Developing implementation materials for new programs such as program guidelines, forms and other materials as required.
• Identifying and recommending leave benefit changes for consideration by GOER for possible extension to M/C employees.

Serve as liaison with GOER and DCS on all technical aspects of the attendance and leave program by
• Consulting with GOER Assistant Directors as requested on grievances concerning attendance and leave matters.
• Working with GOER attorneys in preparation for arbitration cases involving attendance and leave issues.
• Testifying on attendance and leave matters, including historical application of leave benefits, in arbitrations, PERB hearings and court proceedings.
• Preparing comments on legislative proposals that impact the attendance and leave area.
• Reviewing draft amendments to the Attendance Rules as requested.

Respond to inquiries from DOB, OSC, the Business Services Center, operating agencies, employees, union representatives and other interested parties in regard to matters of attendance and leave. This includes
• Researching issues
• Consulting with appropriate parties and subject matter experts
• Preparing timely, clear and accurate responses to inquiries.

Maintain the State Attendance and Leave Manual by preparing Manual material including memoranda and policy bulletins clarifying attendance and leave issues for distribution to State agencies and supervising the maintenance of the Manual distribution list and related distribution activities.

Oversee the maintenance of the Attendance and Leave Program files that provide the basis for conducting Program activities.

Perform the full range of administrative supervisory responsibilities of the Human Resources Specialist 1 (Attendance & Leave).

Minimum Qualifications REASSIGNMENT QUALIFICATIONS:
Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as a Human Resources Specialist 2 (Attendance and Leave), if less than one year, you must be currently reachable on the Human Resources Specialist 2 (Attendance and Leave) eligible list for the Albany location if one exists.

COMPETITIVE QUALIFICATIONS:
You must be reachable on the current eligible list or eligible for transfer.

52.6 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to Grade 21 or higher eligible for transfer and determined to be administrative by Civil Service.

For transfers, a list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

PROVISIONAL QUALIFICATIONS:
Based on the results of the canvass of the current eligible list for the Human Resources Specialist 2 (Attendance and Leave) position, the Department may elect to make a provisional appointment to this position rather than a permanent appointment should the eligible list have less than three candidates interested. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Human Resources Specialist 2 (Attendance and Leave) exam and be reachable for appointment from the newly established eligible list.

The minimum qualifications for Provisional appointment are: one year of permanent, contingent permanent, or 55 B/C service as a Human Resources Specialist 1 (Attendance and Leave).

NON-COMPETITIVE PROMOTION (NCP) QUALIFICATIONS:
The Department of Civil Service is considering making a request to the Department of Civil Service to hold a non-competitive promotion examination for the above title in accordance with Section 52.7 of the Civil Service Law if three or fewer interested promotional candidates respond to this notice. Before submitting such a request, we must ascertain if anyone meeting the minimum qualifications is interested in competing in a promotional examination for the above title and if they would accept appointment if offered. To qualify, you must be a current Department of Civil Service employee. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Please note this will be a competitive appointment. The term non-competitive refers to the appointed candidate not needing to compete in the next holding of the examination.

The minimum qualifications for NCP appointment are: one year of permanent, contingent permanent, or 55 B/C service as a Human Resources Specialist 1 (Attendance and Leave).

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.

The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity.

Among its duties, the Department:
• Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.
• Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.
• Assists municipal agencies with civil service administration of more than 360,000 local government employees.
• Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)

NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.

The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Mary Jane McGuire

Telephone 518-473-4306

Fax

Email Address YourFutureBeginsHere@cs.ny.gov

Address

Street Empire State Plaza, Agency Building 1

Office of Human Resources and Administrative Planning

City Albany

State NY

Zip Code 12239

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.