Position Information

NY HELPNo

AgencyState, Department of

TitleOffice Services Manager, Albany - Vacancy ID# 191701

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 40%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address 99 Washington Avenue

City Albany

StateNY

Zip Code12231

Job Specifics

Duties Description The Office Services Manager duties in Bureau of Administrative Support Services will include but are not limited to the following:
• The Office Services Manager will be responsible for planning, coordinating, and administering a comprehensive range of centralized office services functions. This role will also involve addressing various health and safety issues as well as labor relations matters.
• The Office Services Manger will undertake complex tasks to support the agency's office services function. The incumbent will be responsible for the following tasks, either directly or by effectively utilizing subordinate staff.
• Mobile Communications. Coordinate the telecommunications systems.
• Equipment and Furniture Procurement. Purchases and coordinates items for the various offices.
• Supply Procurement. Plan, coordinate, administer and supervise staff performing the office supplies functions of the agency.
• Maintenance Agreements. Understand and maintain building systems by monitoring repairs and service provided by vendors or contractors.
• Lease Management. Serve as a liaison during negotiation process and resolve lease compliance issues.
• Space Utilization. Oversee and coordinate restacking projects and assist with all move logistics for DOS offices located throughout the state.
• Health and Safety. Work on updating health and safety initiatives to encompass new hires and the acquisition of new space.
• Records Management. Prepare and manage the development of new and revised records disposition schedules for the agency for compliance with NYS Archives and Records Management Policies.
• Mail room Operations. Assist with the organization and duties of staff.

Minimum Qualifications PREFERRED QUALIFICATIONS:
• Experience with lease and facility management with a regional presence in a large government organization.
• Experience managing teams of staff responsible for various administrative functions.
• Experience problem solving and responding to emergent agency needs.

COMPETITIVE MINIMUM QUALIFICATIONS:
Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-21 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

52.7 NON-COMPETITIVE PROMOTON (NCP) QUALIFICATIONS:
If there are no more than three qualified candidates in the promotion field for this position, the agency will request approval from the Department of Civil Service to fill this position via a Non-Competitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law.

The minimum qualifications for NCP appointment are:

One year of permanent or contingent permanent service as an Assistant Office Services Manager.

OR B. as a Chief Clerk, Chief Mail & Supply Clerk, Head File Clerk, Public Buildings Manager 2, Property Manager 1, Property Manager 2, or Purchasing Agent.

Note: Non-Competitive refers to not competing in an examination; the appointment will be competitive.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

PROVISIONAL QUALIFICATIONS:
Based on the results of the canvass of the current eligible list for the Office Services Manager the Department may elect to make a provisional appointment to this position rather than a permanent appointment. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Office Services Manager exam and be reachable for appointment from the newly established eligible list.

The minimum qualifications for Provisional appointment are:

One year of permanent, contingent permanent, or 55 B/C service as an Assistant Office Services Manager.

OR B. as a Chief Clerk, Chief Mail & Supply Clerk, Head File Clerk, Public Buildings Manager 2, Property Manager 1, Property Manager 2, or Purchasing Agent.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/ CC

Telephone 5184742752

Fax

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.