Position Information

NY HELPNo

AgencyState Police, Division of

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Troop T Headquarters

City Albany

StateNY

Zip Code12209

Job Specifics

Duties Description Complete sealing orders received from the courts in accordance with State Police procedures.

Process FOIL (Freedom of Information Law) requests in compliance with
agency guidelines.

Maintain long-term files in accordance with retention policies and State Police procedures.

Respond to inquiries from the public and courts regarding State Police records via mail, phone, and in-person.

Liaise with the Thruway Authority regarding lost/found property.

Perform a variety of general office support duties, including data entry, document preparation, and filing.

Utilize word processing, spreadsheet, database, and desktop publishing software to complete clerical tasks and maintain records.

Assist the Office Assistant 3 with procurement of supplies and manage inventory for the Troop.

Support reconciliation of invoices and P-Card purchases for both Division and the Thruway Authority on a weekly and monthly basis.

Process travel voucher claims and enter them into the Statewide Financial System (SFS).

Assist with bi-weekly timekeeper entries for the Troop's Station Cleaners.

Perform other responsibilities as assigned by the First Sergeant.

Assigned member will report directly to the Office Assistant 3.

Minimum Qualifications One year in a Salary Grade 6 position or higher,

OR

High School Diploma and one year of experience in an administrative support role, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or management of an office.

Minimum qualifications must be met by the closing date of the posting.

Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or personnel@troopers.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Mr. Christopher Siciliano, Director of Human Resources

Telephone 518-457-3840

Fax

Email Address personnelresumes@troopers.ny.gov

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingKindly submit a cover letter, complete resume and proof of education via Email to personnelresumes@troopers.ny.gov.

Place in the Subject line: OA2 Troop T