Position Information

NY HELPNo

AgencyTransportation, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Queens

Street Address NYS Department of Transportation - Region 11, Regional Director's Office

47-40 21st Street

City Long Island City

StateNY

Zip Code11101

Job Specifics

Duties Description Under the general supervision of the Regional Director, duties of the Administrative Assistant 2 include but are not limited to the following:
• Supervise clerical staff of the Regional Director’s Office.
• A working knowledge of the Microsoft Office suite of programs is required and experience working with the State Financial System is preferred.
• Review all correspondence to and from the Regional Director’s office and process as needed.
• Review correspondence for correct grammar, punctuation, formatting, style, and clarity.
• Update Delegation letters, Chain of Command letters, Contact lists, Organization Charts and Power Points.
• Actively maintain the correspondence log.
• Type, file and track all correspondence to and from the Regional Director and the Regional Director’s staff in a timely manner and in coordination with the Commissioner’s office.
• Manage the files of the Regional Director’s Office, both hard copy and electronic.
• Serve as the initial contact for officials and their representatives from all levels of government and for the general public.
• Search for documents for Freedom of Information Law )FOIL) requests in Executive files when requested.
• Answer all calls to the Regional Director’s office and direct accordingly.
• Keep all Regional Director’s activities on a timely schedule.
• Prepare timely reports for the Regional Director, Executive office staff and the Main Office.
• Monitor incoming webmail and directed to appropriate staff for response
• Be prepared to take training as directed to improve skills, identify training needs of subordinates and train subordinates in office procedures.
• Respond to inquiries and direct questions to appropriate regional group.
• Direct all press/media calls to the Public Information Officer (PIO) and Director of External Relations.
• Prepare memoranda on non-technical matters.
• Submit EM30 vehicle use forms and Smartphone request forms to Main Office for review and an approval.
• Order office supplies and keep track of the Regional Director’s office budget and P-Card purchases.
• On a daily basis, review newspapers for transportation news clippings and forward to Regional Director, office staff and Main Office Communications.
• Make travel arrangements for the Regional Director.
• Maintain the Regional Director’s calendar. Coordinate with internal/external parties for scheduling meetings. Arrange conferences and or meeting; assemble and coordinate background materials for meetings and conferences using Webex or Teams. Assist to set up for in-person meetings.
• Assist the Regional Director Assistants, and Public Information Officer(PIO) as needed.
• Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for re-assignment, transfer or promotion in accordance with Civil Service Law.

Additional Comments An additional downstate adjustment of $4,000 annually in addition to the listed salary range applies.
***Applicants must be currently authorized to work in the United States on a full-time basis***

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name NYS Department of Transportation - Region 11 - Personnel

Telephone 718-482-4585

Fax 718-482-4592

Email Address dot.sm.r11.personnel@dot.ny.gov

Address

Street 47-40 21st Street Room 840

City Long Island City

State NY

Zip Code 11101

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R11-25-42 and last name in the subject line and referenced in the letter of interest no later than July 18, 2025 to:
NYS Department of Transportation
Personnel – Region 11
47-40 21st Street – Room 840
Long Island City, NY 11101
Via email: dot.sm.r11.personnel@dot.ny.gov
***PLEASE INCLUDE R11-25-42 IN THE SUBJECT LINE***