Position Information

NY HELPNo

AgencyHigher Education Services Corporation

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeHourly

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $58006 to $72519 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 99 Washington Avenue

City Albany

StateNY

Zip Code12255

Job Specifics

Duties Description • Under the supervision of the Director of Innovation and Transformation, this POSITION will work with the Innovation and Transformation team on an array of duties including but not limited to:
• Coordinate resources for I&T meetings, schedule meetings and prepare meeting agenda and presentations
• Assist with prioritization of daily tasks for the I&T department
• Assist with onboarding tasks for new I&T team members
• Attend meetings to document discussions, Action items and decisions made
• Prepare Security Access Request Forms (SARS) and ITSM tickets as needed to manage access for I & T staff and consultants
• Coordinate office management activities, including supplies, equipment and space modifications
• Maintain I&T administrative procedures
• Work closely with Finance team on invoices, contracts and budget tasks
• Drafting project communications on behalf of the project team
• Drafting status reports summarizing project results for managers’ review
• Provide support to the I & T Director and Assistant Directors
• Prepare, process, update, and compile routine documents, records, and reports
• Assist with the compilation of ad-hoc reports and executive leadership requests
• Perform other duties as assigned.

Minimum Qualifications MINIMUM QUALIFICATIONS:
• High school diplomacy or high school equivalency diploma AND
• Three years of experience in administrative support which includes use of office software (e.g. email, word processing), provision of customer service, business writing, and management of an office.

PREFERRED QUALIFICATIONS:
• Proficient in Microsoft Office Suite
• Excellent written and verbal communication skills and listening skill.
• Strong interpersonal skills.

Additional Comments NOTE: HESC’s business hours require working between 8:00 a.m. and 5:00 p.m.

This position may be eligible for 55b/c designation and candidates with 55 b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/c consideration, candidates must satisfy at least one of the Open Competitive qualifications listed. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov).

NYS is an equal opportunity employer.

Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:

Holiday & Paid Time Off

• Thirteen (13) paid holidays annually, plus two (2) floating holidays
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for CSEA or PEF; up to eight (8) days of paid sick leave annually for M/C
• Up to three (3) days of professional leave annually to participate in professional development
• Initially positions will work full-time in the office and a hybrid telecommuting schedule of up to 50% remote work can be discussed with the hiring manager during the interview.

Health Care Benefits

• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits

• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.

METHOD OF APPLICATION: Apply by submitting an updated resume and cover letter to Human Resources via e-mail at resumes@hesc.ny.gov with the subject line “Administrative Assistant 2” by the filing deadline listed in this posting.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Higher Education Services Corporation

Telephone 5184747556

Fax 518-473-6685

Email Address resumes@hesc.ny.gov

Address

Street 99 Washington Ave

City Albany

State NY

Zip Code 12255

 

Notes on ApplyingApply by submitting an updated resume and cover letter to Human Resources via e-mail at resumes@hesc.ny.gov with the subject line “Administrative Assistant 2” by the filing deadline listed in this posting.