Position Information

NY HELPYes

AgencySUNY Cobleskill

TitleAdministrative Assistant 1/ Administrative Assistant Trainee 1/2 - NY HELPS

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46306 to $56743 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Schoharie

Street Address 106 Suffolk Circle

City Cobleskill

StateNY

Zip Code12043

Job Specifics

Duties Description The Administrative Assistant 1 for the Beard Wellness Center is responsible for providing administrative support to ensure the smooth and efficient operation of the center. This position plays a key role in managing appointments, maintaining records, assisting with budget tracking, and providing excellent customer service to students seeking health and counseling services. The ideal candidate will have strong organizational skills, attention to detail, and experience in administrative support in a healthcare or academic setting.

Key Responsibilities:

Appointment Scheduling and Lobby Management:

Schedule and manage student appointments for medical and counseling services.
Provide oversight for the appointment calendar and schedules for multiple providers
Ensure lobby is open at 8:00 AM.
Electronic Medical Record (EMR) Management:

Accurately enter and update student information in the electronic medical records system.
Ensure confidentiality, compliance with regulations regarding student health data, and manage EMR interface with campus systems.
Budget Tracking and Support:

Assist in tracking expenditures for the Wellness Center's budget.
Process purchase orders and track inventory of supplies.
Student Assistance and Communication:

Serve as the primary point of contact for students seeking appointments or information about available services.
Provide excellent customer service by answering calls, responding to emails, and assisting students in a professional and friendly manner.
Provide general information about the Wellness Center's services and policies.
Ask sensitive screening questions when appropriate to assist in risk management and appropriate service delivery.
General Administrative Support:

Perform general clerical duties, including filing, data entry, and preparation of reports.
Assist in organizing and coordinating events, workshops, and outreach activities related to health and wellness.
Manage and maintain office supplies, ensuring the Center is well-stocked and organized.
Liaison Responsibilities:

Serve as a liaison between the Wellness Center and Information Technology Services (ITS) to ensure the smooth operation of software, systems, and technical resources.
Coordinate with the Facilities team to ensure the center is well-maintained and that any facility-related issues are addressed in a timely manner.
Forms Development and Process Improvement:

Assist in the development and updating of forms, templates, and other administrative and clinical documents to ensure efficient operations and ease of use for students and staff.
Suggest and implement improvements to office processes to increase efficiency and improve service delivery.

Minimum Qualifications Eligible for appointment from the Administrative Assistant 1 / Administrative Assistant Trainee list, OR
Eligible for reappointment or transfer into the Administrative Assistant 1 / Administrative Assistant Trainee position, OR
Eligible for promotion from the Office Assistant 2 (Keyboarding) position, OR
For Administrative Assistant 1 - Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation,
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

For Administrative Assistant 1 Trainee - Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Additional Comments To apply visit http://cobleskill.interviewexchange.com/jobofferdetails.jsp?JOBID=187817

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Nicole Field

Telephone 5182555514

Fax

Email Address fieldnm@cobleskill.edu

Address

Street 106 Suffolk Circle

City Cobleskill

State NY

Zip Code 12043

 

Notes on ApplyingThe application review process will begin immediately and will continue until a suitable candidate is found. Priority is given to applications submitted by May 15, 2025.

A complete application consists of the following:

1. Letter of application, addressing qualifications, position responsibilities, and college values
2. Current CV or Resume
3. Names, emails and phone numbers of at least three professional references, preferably former supervisors
http://cobleskill.interviewexchange.com/jobofferdetails.jsp?JOBID=187817