Position Information

NY HELPNo

AgencyHigher Education Services Corporation

TitleSenior Contract Manager (Project Assistant)

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46.14 to $58.15 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 99 Washington Ave

City Albany

StateNY

Zip Code12110

Job Specifics

Duties Description Duties include, but are not limited to:

1. Monitoring contract activity for any active procurement contracts, and providing relevant status reports as requested;
2. Reviewing procurement records to ensure that all applicable laws, rules, and regulations are adhered to and that proposed contracts represent the "best value" to the State;
3. Monitoring the development cycle of high value, complex contracts, RFPs, RFCs, Sole/Single Source Procurements and other related financial documents;
4. Maintaining a comprehensive knowledge of all state regulations, rules, and laws governing the procurement and contracting process;
5. Maintaining compliance with all HESC and ITS internal policies and procedures;
6. Collaborating with the HESC Office of Counsel to maintain knowledge of all current procurement laws, rules, and regulations;
7. Collaborating with internal HESC program leads to ensure proper scope development and adherence to procurement timelines;
8. Collaborating with HESC counsel and finance, as well as the Office of the State Comptroller (OSC), Office of the Attorney general (OAG), and Office of General Services (OGS), as necessary;
9. Initiating and revising procedures to address changes in the laws and regulations;
10. Working with program staff regarding State Finance Law requirements and other laws that apply to the procurement of goods and services;
11. Providing guidance regarding procurement strategies to be used for acquisitions and various procurement methodologies to prevent bid protests by unsuccessful bidders;
12. Responding to audit inquiries and tracking and auditing task orders and contracts;
13. Working up documentation to support RFC’s, RFP’s, single source justifications and other contract related documentation, as needed;
14. Working closely with Program staff, and Project Managers for all contract needs including HBITS and other staff augmentation procurement needs, as well as other software needs or program requests;
15. Providing guidance for RFP evaluation documentation creation and evaluation training, as needed;
16. Training and supervising lower-level staff and/or paraprofessional staff as necessary in the planning and development of procurement strategic sourcing methods and documents;
17. Performing a full range of supervisory duties.

Minimum Qualifications MINIMUM QUALIFICATIONS:

Eight years* of professional experience overseeing/managing a program or programs.

* An Associate's Degree may substitute two year of the required experience.
* A Bachelor's Degree may substitute four years of the required experience.
* A Master's Degree may substitute five years of the required experience.


PREFERRED QUALIFICATIONS:

• Experience managing contracts.
• Excellent writing, editing, and proofreading skills.
• Ability to work independently and in groups towards a common objective.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Excellent organizational skills and the ability to multitask.
• Experience working on education-focused websites is a plus.

Additional Comments TELECOMMUTING INFORMATION: Telecommuting schedule of up to 50% remote work can be discussed with the hiring manager during the interview.

BENEFITS OF WORKING FOR NEW YORK STATE

Generous benefits package, worth 65% of salary, including:

Holiday & Paid Time Off

• Thirteen (13) paid holidays annually, plus two (2) floating holidays.
• Up to Thirteen (13) days of paid vacation leave annually.
• Up to Five (5) days of paid personal leave annually.
• Up to Thirteen (13) days of paid sick leave annually for CSEA or PEF; up to eight (8) days of paid sick leave annually for M/C.
• Up to three (3) days of professional leave annually to participate in professional development.

Health Care Benefits

• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits

• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.

PSLF: The Public Service Loan Forgiveness (PSLF) Program allows public service employees to have the remaining balance on direct loans forgiven after 120 qualifying payments are made under an accepted repayment plan while working full-time for an eligible employer. New York State is an eligible employer. More information is available at https://oer.ny.gov/public-service-loan-forgiveness.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Higher Education Services Corporation

Telephone 5184747556

Fax

Email Address resumes@hesc.ny.gov

Address

Street 99 Washington Ave

City Albany

State NY

Zip Code 12110

 

Notes on ApplyingMETHOD OF APPLICATION: Please submit a clear, concise cover letter and resume with updated contact information, to resumes@hesc.ny.gov by May 11, 2025. Please include the position title in the subject line of the email. Please articulate how you meet the minimum qualifications for this position.