Position Information

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleAdministrative Assistant 2 - Long Island

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 7 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Suffolk

Street Address Belmont Lake State Park - Regional Maintenance

City Babylon

StateNY

Zip Code11703

Job Specifics

Duties Description Under the supervision of a higher-level personnel the Administrative Assistant 2 will serve as the administrative lead for the Regional Maintenance department.
Duties include, but are not limited to:
• Oversees the maintenance work order inventory program for the Long Island region.
• Tracks and coordinates assignments and works self-sufficiently to resolve competing priorities.
• Ensures proper documentation is completed to guarantee the accurate record keeping of warehouse inventory as it receives park requisitions for supplies.
• Completes monthly reports for each maintenance shop; including the emergency equipment inspections and in-house safety trainings.
• Prepares yearly budget projections based on park needs, by reviewing the department’s prior and current needs.
• Manages accounts payable operations for several departments, which includes reviewing invoices to ensure accuracy of all billing and entering into Statewide Financial System (SFS).
• Monitors and tracks compliance for state mandated trainings. Coordinates completion attestation forms for regional personnel.
• Assists employees with completion & submission of LATS timecards, reviews all timecards for accuracy.
• Collaborates with the Health and Safety department to coordinate all of the annual employee health exams.
• Schedules interviews and coordinates onboarding and offboarding tasks.
• Tracks employee evaluations, prepare documents, and file completed evaluations.
• Supervises and trains staff.
• Administrative support includes, but is not limited to, answers the phones, maintains filing systems, data entry, prepares and distributes reports, scans documents, and resolves day-to-day operational problems.
• Other related duties as assigned.

Minimum Qualifications LIST APPOINTMENT: Candidates must be reachable on the current Civil Service eligible list.

PROMOTION: one year of service as Administrative Assistant 1 (Various Language Parenthetics).

REASSIGNMENT: You must be a current NYS Parks employee and have one year of permanent competitive or 55b/c service as an Administrative Assistant 2.

TRANSFER: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law.
For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Please note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

PROVISIONAL APPOINTMENT: If there is no appropriate eligible list of at least three people willing to accept permanent appointment for this geographic location, the Department may nominate a qualified person for a provisional appointment.
Provisional Appointment Qualifications: You must be a current New York State Parks and have had 45 days of permanent competitive, non-competitive NY HELPS*, or 55-b/55-c service as an Administrative Assistant 1, Administrative Assistant 1 (French Language), Administrative Assistant 1 (Russian Language), Administrative Assistant 1 (Spanish Language), Administrative Assistant Trainee 1, Administrative Assistant Trainee 1 (French Language), Administrative Assistant Trainee 1 (Russian Language), Administrative Assistant Trainee 1 (Spanish Language), Administrative Assistant Trainee 2, Administrative Assistant Trainee 2 (French Language), Administrative Assistant Trainee 2 (Russian Language), Administrative Assistant Trainee 2 (Spanish Language), Examination Composition Assistant, Law Department Document Specialist, Office Assistant 2-Keyboarding, Office Assistant 2-Keyboarding (Spanish Language), Secretary 1, or Secretary 1 (Spanish Language).

Candidates appointed provisionally must take the next scheduled Civil Service examination for this title, and their score must be reachable on the resulting eligible list before they can be permanently appointed. Candidates who do not pass the examination or achieve a reachable score may not be retained.

NON-COMPETITIVE PROMOTION (NCP):
As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made pursuant to Section 52.7 of the Civil Service Law.

Additional Comments OPERATIONAL NEEDS:
• Must be able to resolve competing priorities independently
• Must be experienced with Microsoft Office, including Word, Excel, and Outlook

BENEFITS:
There are various benefits that a permanent employee is entitled to, which vary based on negotiating unit and may include:
• Vacation, Holiday, Sick, And Personal Leave
• Health Care Coverage
• Retirement Plan
• Payroll Deduction Savings Plans
• Tuition Assistance Programs
• Life Insurance and Disability Insurance
Learn more about our benefits for permanent state employees, visit: https://parks.ny.gov/employment/benefits.aspx

Positions located within Nassau County, are also eligible to receive an additional $4,000 annual downstate adjustment.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Personnel Office

Telephone

Fax

Email Address longisland.employment@parks.ny.gov

Address

Street NYS Office of Parks, Recreation and Historic Preservation

625 Belmont Ave.

City West Babylon

State NY

Zip Code 11704

 

Notes on ApplyingIf you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation website at www.parks.ny.gov/employment. Please forward your application and resume to LongIsland.employment@parks.ny.gov. Please include “AA2” in the subject line.

All qualified persons are invited and encouraged to apply.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.