Position Information

NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

Title Administrative Assistant 2 - Downstate

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $61466 to $75919 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Queens

Street Address 80-45 Winchester Boulevard, Bldg 80

Hillside Complex

City Queens Village

StateNY

Zip Code11427

Job Specifics

Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:

The incumbent provides secretarial and administrative support to the Director and Deputy Director for Region 6. The candidate must be able to exercise good judgement and make decisions on a regular basis.
Duties include but not limited to:
• Processing written correspondence, refer incoming correspondence (telephones, email, and mail), directing callers as required and/or answering their questions independently.
• Identifying administrative problems and solutions.
• Preparing written communications to agency and facility administrative staff.
• Maintaining/monitoring staffing Overtime, extra time.
• Review Personal Transaction Reports (PTR) for accuracy and revise as necessary.
• Maintain Database files for GH Staff training, Overtime Grids.
• Take minutes during meetings.
• Incident entry to Access Database
• Will refer inquiries concerning staff/individual’s correspondents to appropriate administrator/TTL, staff and individuals.
• Maintain complex appointment calendar.
• The incumbent will set up attend meetings as required to facilitate continuity and coordination of various projects.
• The Administrative Assistant 2 will track documents for investigations, training and reintegration; coordinates the ordering, deliveries and repair service to GH’s.
• Maintains and updates E-Finds information on all individuals we serve for weather emergencies and relocations.
• Compiles various statistical data and prepares report computations/ charts for presentation (example: OT data / Incident data). Interfaces with supervisory staff regarding day-to-day issues, hospitalizations, maintenance issues and emergencies.
• Maintains records and types up all Plan of Corrective Actions form and/ verification for DQI Audits.
• Gather’s documentation for financial, CMM audits etc. Updates the Audit list, GH policy Manual.
• Types up Family Care certification certificates,
• Enters FSAT fire drill into system,
• Takes meeting minutes for Administrator and/or supervisory team.
• Monitors and distributes State Vehicles.
• Corrects TABS census and Billing issues.
• Special assignments as needed.

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Minimum Qualifications Promotion:

Candidate must be reachable on the current Civil Service list for Administrative Assistant 2 and have one year of service as an Administrative Assistant 1, Office Assistant 2-Keyboarding or Secretary 1.

OR

Transfer: Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

OR
Provisional Opportunity:
Candidates must be qualified employees of New York State and have at least one year of permanent competitive or 55-b/55-c service in any of the following titles:
Administrative Assistant 1, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Law Department Document Specialist Trainee 2, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), or Senior Data Entry Machine Operator.

If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title, and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.

Additional Comments • Please note that starting salary for this title reflects the downstate adjustment. Posted Hiring Salary includes the sum of the statutory hiring rate for Grade 15 ($58,066) and Downstate Adjustment ($3,400). Downstate Adjustment is added to the job rate ($75,919).

• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.

• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.

• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.

• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

• Life insurance and Disability insurance.

• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

• Paid Holidays and Leave:
° Thirteen (13) paid holidays each year.
° Thirteen (13) days of paid vacation leave initially.
° Five (5) days paid personal leave each year.
° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
° Up to three (3) days professional leave each year to participate in professional development events.

• Health Care Coverage:
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

• Paid Parental Leave:
Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

• Retirement Program:
Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

• Professional Development and Education and Training:
NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.

• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Bernard Fineson DDSO Human Resources Office

Telephone 718-217-5110

Fax 718-264-3436

Email Address Bernardfineson.Careers@opwdd.ny.gov

Address

Street 80-45 Winchester Boulevard Building 80

Hillside Complex

City Queens Village

State NY

Zip Code 11427

 

Notes on ApplyingAPPLICATION PROCEDURE: Submit cover letter and résumé by 5/6/2025 to:
Email to: BernardFineson.Careers@opwdd.ny.gov
OR Fax number: 718-264-3436
Please reference the above EOA# 2025-042 Posting Number and Title with resume in all correspondence.