Review Vacancy
Date Posted: 04/24/24
Applications Due: 05/30/24
Vacancy ID: 157128
Position Information
NY HELPNo
AgencyMental Health, Office of
TitleAdministrative Assistant 1 / Trainee (Former Secretary 1), Central New York Psychiatric Center, Greene Satellite Unit, HALT, P24768
Occupational CategoryClerical, Secretarial, Office Aide
Salary GradeNS
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $39215 to $56743 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 6 AM
To 6 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Greene
Street Address Central New York Psychiatric Center, Greene Satellite Unit
165 Plank Road
City Coxsackie
StateNY
Zip Code12051
Job Specifics
Minimum Qualifications Candidates must be reachable on the Civil Service eligible list for Secretary 1, Grade 11.
OR
Transfer Opportunities
Administrative Assistant Trainee 1, equated to SG-8: Candidates must have one year of permanent, competitive service in a qualifying title within two salary grades of an SG-8 position.
NOTE: If you are transferring from a non-keyboarding title, you must pass the keyboard performance test prior to appointment.
Examples of qualifying titles include Office Assistant 1, SG-6, and Office Assistant 1 (Keyboarding), SG-6.
Administrative Assistant Trainee 2, equated to SG-10: Candidates must have one year of permanent, competitive service in a qualifying title within two salary grades of an SG-10; AND Completed the four core administrative support courses.
NOTE: If you are transferring from a non-keyboarding title, you must pass the keyboard performance test prior to appointment.
Examples of qualifying titles include Office Assistant 2, SG-9, and Office Assistant 2 (Keyboarding), SG-9.
Administrative Assistant 1, SG-11: Current Administrative Assistant 1, SG-11, candidates with one year of permanent competitive service are eligible to transfer. Other candidates must have one year of permanent, competitive service in a qualifying title within two salary grades of an SG-11; AND Completed the four core administrative support courses and four elective administrative support courses. NOTE: If you are transferring from a non-keyboarding title, you must pass the keyboard performance test prior to appointment.
Examples of qualifying titles include Office Assistant 2, SG-9, and Office Assistant 2 (Keyboarding), SG-9.
Traineeship Requirements: As an Administrative Assistant Trainee 1 and 2, you would participate in a two year traineeship. Trainees will be required to take four mandatory core administrative support courses in the first year of the traineeship and four elective administrative support courses in the second year of the traineeship. Elective coursework should be appropriate for the work performed in the position and requires agency approval. The mandatory and elective courses are in the following four administrative support competency areas: Computer Skills and Technology; Interpersonal and Customer Relations; Professionalism and Self-Management; and Verbal and Written Communication. At the successful conclusion of the traineeship, trainees are advanced without further examination to Administrative Assistant 1, SG-11.
NOTE: Candidates who have not previously served in a keyboarding title must demonstrate adequate keyboarding skills (e.g., the ability to type 30 words per minute with at least 96 percent accuracy) by passing the Keyboard Performance Test.
For more information on titles eligible to transfer into the Administrative Assistant 1, SG-11, or the traineeship, please visit: https://careermobilityoffice.cs.ny.gov/cmo/gotit/
Duties Description As an Administrative Assistant 1, you would ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. Specific duties may include, but are not limited to, the following:
• Prepare correspondence, reports and other documents utilizing software such as Microsoft Office.
• Set up and manage paper and electronic filing systems.
• Create, maintain, and enter information into databases.
• Maintain scheduling and event calendar. Schedule and confirm appointments for clients, customers, or supervisors.
• Complete forms in accordance with agency procedures.
• Review work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.
• Make copies of various documents, place them in proper files, and distribute them to appropriate staff.
• Open, review, sort and distribute the mail in accordance with staff assignments. Review incoming correspondence and establish follow-up deadlines.
• Respond to incoming calls, respond to questions concerning policies or procedures, and refer calls to appropriate staff member for technical information.
• Maintain inventory of office supplies and arrange for office equipment maintenance and service.
• Perform other clerical and secretarial duties as necessary.
Additional Comments All OMH employees receive a generous benefits package including:
• NYS medical, dental, & vision insurance
• Access to tuition assistance programs
• Excellent opportunities for advancement & professional growth
• Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
• NYS Retirement programs
Background checks will be required.
Additional Comments:
Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11).
Administrative Assistant Trainee 1 (NS = Grade 8):
$39,215
Administrative Assistant Trainee 2 (NS = Grade 10): $43,768
Administrative Assistant 1 (Grade 11): $46,306 - 56,743
This position is at Central New York Psychiatric Center's Greene Satellite Unit on the Grounds of Green Correctional Facility in Greene County.
#LI-DNI
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Human Resources
Telephone
Fax 315-765-3369
Email Address cnpersonnel@omh.ny.gov
Address
Street Central New york Psychiatric Center
PO Box 300
City Marcy
State NY
Zip Code 13403
Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your other application materials.
http://www.omh.ny.gov/omhweb/Employment/docs/employment-application.pdf
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
FAQs • Workers with Disabilities (55b/c) • Civil Service Exams
State Agencies: Department of Civil Service • Office of the State Comptroller
OER Link: Employee Unions and Bargaining Units
Exam announcements • General Information about NYS Government
© 2024 NYS Department of Civil Service
StateJobsNY ℠ 2024 NYS Department of Civil Service
Accuracy • Privacy • Accessibility • Contact