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Review Vacancy

Date Posted 03/14/18

Applications Due03/28/18

Vacancy ID49595

AgencyEmpire State Development, NYS

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Orange

Street Address 33 Airport Center Drive, Suite 201

City New Windsor

StateNY

Zip Code12553

Minimum Qualifications One year of experience as a secretary.*

*Substitution: one or two year high school or college study in a secretarial program

Duties Description Under the general direction of the Regional Director, the incumbent of this position will be responsible for providing strong front office skills in a fast-paced environment. The incumbent must possess good communication skills, be detail oriented, and able to multi-task general office duties.

• Answer incoming phone calls and respond or direct the call to appropriate staff
• Coordinate the Regional Director’s schedule, meetings and events
• MS Word, Excel, Power Point, and Access (high proficiency; lesser in Access)
• Schedule meetings, conference calls, reserve meeting rooms, resolve scheduling conflicts, monitor schedules, and provide meeting updates and reminders
• Schedule travel, ensure all documents are in order and reconcile expenses/reimbursements
• Prepare documents for staff signatures (payment authorizations, contracts, etc.)
• Process incoming mail to determine where to direct the correspondence and prepare responses to general correspondence
• Provide general office duties, including typing, preparing reports, creating and maintaining file systems, maintain reports, copying and faxing
• Complete special assignments and projects as required

Additional Comments SALARY RANGE: $40,324 - $49,417 (plus $1,513 location pay)

Some positions may require additional credentials or a background check to verify your identity.

Name Deb Smith

Telephone N/A

Fax N/A

Email Address DED-HR@esd.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12245

 

Notes on ApplyingIf interested in this position, please forward a cover letter and resume to the e-mail address above by March 28, 2018. Be sure to indicate the position title and location you are applying for and specify how you meet the minimum qualifications in your cover letter.

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