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Review Vacancy

Date Posted 12/20/17

Applications Due01/03/18

Vacancy ID46228

AgencyBudget, Division of

TitleProgram Aide, Ref. #17-60 DOB

Occupational CategoryNo Preference

Salary Grade13

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $43888 to $55128 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Division of the Budget

State Capitol

City Albany

StateNY

Zip Code12224

Minimum Qualifications This position is open to candidates who are reachable on the Program Aide, G-13, Civil Service eligible list OR employees at or above G-11 who are eligible for transfer under Section 70.1 of the Civil Service law. In order to qualify for Section 70.1 transfer, candidates must have one year of permanent competitive service in a title that is defined by Section 70.1 and, the transfer is not a second consecutive transfer resulting in an advancement of more than two (2) salary grade levels. Examples of qualifying titles are Secretary 1, G-11 and Agency Program Aid, G-13.

The successful candidate will have strong positive interpersonal and communication skills and must enjoy working as part of a fast-paced team that is focused on creating positive results and outcomes. The candidate must be able to work proficiently in the Microsoft Office Suite (e.g., Outlook, Excel and Word) and learn the use of other State financial and personnel management databases and software. Administrative support experience in a similar capacity either within DOB or with a comparable State agency is strongly desired.

Duties Description The incumbent will serve as the Office Manager for the Transportation, Economic Development, Environment and Energy Unit (EPU) of the Division of the Budget. EPU consists of 20 plus professional staff who are responsible for the preparation, negotiation and implementation of a wide range of State Agency and Public Authority budgets including the Department of Transportation; Department of Environmental Conservation; Department of Public Service; Department of Motor Vehicles; Department of State; Office of Parks, Recreation and Historic Preservation; Empire State Development Corporation; Municipal Transit Authority; and Thruway Authority, among others.

The Office Manager reports directly to the Unit Chief and will play an integral role in managing unit work production processes, including ensuring that work assignments are distributed to unit staff on a timely and proactive basis and being responsible for follow-up and tracking within the unit to ensure that these products are completed timely and accurately. The Office Manager will directly supervise one program aide and ensure that Unit Management is provided with general office support and reception, including answering phones for senior staff, maintaining electronic and paper files, scheduling meetings, receiving visitors, identifying and managing maintenance issues with office equipment, and inventorying and ordering office supplies.

Occasionally, overtime may be needed on evenings and weekends during times of peak workload, generally associated with development and negotiation of the Budget and the close of the Legislative session. Additionally, working hours may be negotiable.

Additional Comments To be considered for a current or future position with the Budget Division, please complete the Online Employment Application at https://www.budget.ny.gov/resume/. Please select "Program Aid, G-13" on the Title Applying For page.

Some positions may require additional credentials or a background check to verify your identity.

Name The DOB Personnel Office

Telephone

Fax 518 474-0132

Email Address personnel@budget.ny.gov

Address

Street NYS Division of the Budget

State Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPlease apply via the Division's online employment application at: https://www.budget.ny.gov/resume/. Please select "Program Aid, G-13" on the Title Applying For page.

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