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Review Vacancy

Date Posted 11/09/17

Applications Due11/26/17

Vacancy ID45163

AgencyMental Health, Office of

TitleOffice Assistant 1 – Two Positions, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $28865 to $35704 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Candidates must have permanent status as an Office Assistant 1, Grade 6, and eligible for a lateral transfer, OR be eligible for transfer under Section 70.1 of the Civil Service Law. If you are unsure if your title qualifies for transfer, you may email omhhrm@omh.ny.gov for a determination.

Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your letter of eligibility with your response.

Candidates reachable on the Office Assistant 1 Civil Service eligible list are encouraged to apply.

Duties Description The Office of Mental Health (OMH) is recruiting to fill two Office Assistant 1, Grade 6, positions in the Office of Financial Management (OFM), Consolidated Business Office (CBO). The CBO is responsible for consolidated cash management, purchasing, vouchering, contract and payroll services for 24 OMH psychiatric facilities, Cook Chill Production Center and Central Office. The incumbents will provide support services within the Administrative Support Unit. Specific duties to be performed may include, but are not limited to, the following:

Create, organize and maintain paper and electronic files.

Scan, fax and/or photocopy documents.

Record and scan payment vouchers.

Respond to phone and/or email queries and follow up with facilities and vendors as needed.

Screen, stamp, and distribute incoming mail and fax submissions.

Process and dispose of confidential information consistent with use and dissemination agreements.

Order and maintain office supplies as needed.

Enter data in various databases.

Liaison with vendors, facility staff and control agencies regarding payment status and issues.

Perform other clerical duties as necessary and serve as back-up for other clerical staff.

Additional Comments The Consolidated Business Office (CBO) is conveniently located on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. We offer a comfortable working environment with covered parking available on site for a nominal monthly fee.

Some positions may require additional credentials or a background check to verify your identity.

Name Kimberly Chapman

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #45163 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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