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Review Vacancy

Date Posted 10/31/17

Applications Due11/17/17

Vacancy ID44888

AgencyParks, Recreation & Historic Preservation, Office of

TitlePublic Affairs Specialist (Parks & Rec Aide 7)

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeHourly

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $16.94 to $16.94 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Labor Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12238

Minimum Qualifications Candidates must have excellent writing skills and above average knowledge of English grammar. Two years of experience in a public affairs and/or marketing atmosphere as well as customer service and environment is a plus. Communications degree is preferred. Will consider self-driven entry level communication graduates.

Duties Description The Public Affairs Specialist seasonal position will report directly to the Public Information Officer and will provide professional and staff support to the Public Affairs Bureau. The Public Affairs Specialist will be responsible for managing and facilitating a wide variety of administrative and public affairs duties involving but not limited to monitoring of customer service and media inquiries, verbal and electronic customer service response, marketing research, proofing and drafting press announcements, bureau travel reconciliation, general business office management, purchasing, oversight for parks press events, intern recruitment and supervision, website management, and maintenance of active statewide media list.

Specific Duties will include:

Administrative
1. Phones
2. Schedule Meeting Rooms/Times
3. Enter Visitors in Passage Point
4. Distribute Mail Daily; Pick Up/Distribute Checks every other Wednesday
5. Submit Vehicle Request Forms When Needed
6. Track / Send Updated Empire Passport & Access Pass Numbers
7. Business Cards for Albany and Peebles Island Staff
8. Recruit / Train / Supervise Student Interns
9. Reconciliation of Bureau Procurement Cards (2)
10. Expense Reports for Bureau Travel Charges
11. Track Outgoing Camping Guide / Park Brochure Numbers
12. Notes for State Council Meetings in Albany
13. Order Office Supplies When Needed
14. Administrative Support Team Meetings

Communications
1. News Clips
2. Monitor General Comment Inbox
3. Monitor Press Office Inbox
4. Update website
5. Lifetime Passport Tracking / Communications / Bonus Fulfillment
6. Proof / Send Advisories and Press Releases through Media Contact
7. Maintain Current Media / Pitching Lists through Media Contact
8. Draft letters from Commissioner Harvey to various community/partner groups
9. Edit / Approve Regional and Agency Press Releases
10. Draft Events Feature for eNewsletter

Some positions may require additional credentials or a background check to verify your identity.

Name Tyler Wilcox

Telephone 518-486-1868

Fax

Email Address Tyler.Wilcox@parks.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12238

 

Notes on ApplyingPlease submit your resume to: Tyler.Wilcox@parks.ny.gov by November 17th.

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