StateJobsNY

NY HELPNo

AgencyUniversity at Albany

TitleSecretary 2 (Open to the Public)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47631 to $56259 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany, Division of University Development

1400 Washington Avenue

City Albany

StateNY

Zip Code12203

Minimum Qualifications Minimum Qualifications:
1. Two (2) Years of satisfactory secretarial experience OR
2. Satisfactory completion of a two year course in secretarial science from a business school registered with the NYS Education Dept., from a NYS Community College or technical institute recognized by the NYS Education Dept. as following acceptable educational practices OR
3. A satisfactory combination of 1 & 2 above

May be filled from a mandatory reemployment list if one is in effect at the time of appointment

Operating Needs:
Proficiency in Microsoft Office Suite and Outlook preferred

Duties Description Provide principal administrative support to the Vice President for University Development; front desk reception including telephone, mail routing and greeting of guests; maintain and manage appointment calendars for the Vice President and Office Staff; arrange meeting logistics and necessary materials to include the compilation of reports and distribution of agendas; Arrange and oversee catering services as required for meetings; arrange divisional meetings and workshops as required and oversee support services; coordinate travel arrangements and reimbursements for the Vice President’s Office including domestic and international travel; develop itineraries as required; order supplies and services via State credit card or purchase requisitions, initiate payments and verify disbursements; monitor State accounts on a regular basis; process disbursements against specified Foundation allocations and monitor accounts on a regular basis; remain up to date on Foundation and State payment guidelines; handle confidential personnel paperwork; prepare, edit and/or proof correspondence as directed; assist with internal and external event coordination; maintain and update divisional data bases; write minutes and prepare summaries of meeting conclusions / courses of action; hire and train work study students; high degree of diplomacy, tact, and confidentiality required.
Other duties as assigned

Additional Comments Please MAIL your resume/application to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser) http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/

Some positions may require additional credentials or a background check to verify your identity.

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@albany.edu

Address

Street 1400 Washington Avenue

City Albany

State NY

Zip Code 12222

Notes on ApplyingPlease MAIL your resume/application to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/