StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleExecutive Assistant - NYC

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $0 to $0 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 120 Broadway

Executive Division

City New York

StateNY

Zip Code10271

Minimum Qualifications Applicants for the Executive Assistant position must have 2-5 years of work experience, including prior experience working with high level executives; be an energetic person with exceptional oral and written communication skills; have the ability to multi-task while working in an environment with shifting priorities; and, work efficiently with minimal supervision. This position requires someone who is flexible and thrives in a fast-paced environment. Proficiency in Microsoft Office is a must, as is the ability to learn and master new computer based applications. Punctuality is a must. In addition, the selected applicant must develop a thorough understanding of the role of the Office of the Attorney General including, but not limited to, the functions of the divisions and bureaus, very quickly. A college degree is preferred, but not required. Prior legal or government office experience is a plus.

Duties Description The Executive Division of the New York State Office of the Attorney General (OAG) is seeking an Executive Assistant for its New York City Office. The primary responsibility of the Executive Assistant is to provide clerical and administrative support to the Attorney General’s senior staff.
The Attorney General is both the “People's Lawyer” and the State's chief legal officer. The OAG, employing over 1,700 people across New York State, serves all New Yorkers in numerous legal and regulatory arenas, including vigorously protecting the rights of investors and consumers, coordinating state-wide criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the State’s environment. The OAG also advises the Executive branch of State government and defends actions and proceedings on behalf of the State.

SPECIFIC DUTIES INCLUDE, BUT ARE NOT LIMITED TO:
• Working cooperatively to support Executive leadership with administrative tasks and projects that will often require independent performance of clerical duties;
• Managing the day-to-day calendar for four executive staff: Chief Deputies, Chief Operating Officer and Counsel;
• Regularly handling confidential material and information and exercising discretion in doing so, from distribution of correspondence/mail to preparing documents for review and signature;
• Scheduling and coordinating office meetings and events. This includes use of the OAG’s video conference system, pre-registering outside guests with building security; greeting and directing visitors courteously and professionally;
• Assisting senior staff in coordinating travel arrangements, reconciling travel card charges and completing expense reports;
• Maintaining office equipment and supplies, including troubleshooting issues, placing service calls;
• Document management, photocopying, scanning and shipping; and
• Performing other duties as assigned.

Additional Comments Salary to be determined commensurate with experience.

Candidates from diverse backgrounds are encouraged to apply. The Office is an equal opportunity employer and is committed to work place diversity.

PLEASE NOTE: Unless otherwise specified in the “Notes on Applying” section, the “Application Due” date associated with this posting is not the last day applications can be submitted. Applications for this position will be accepted by the hiring bureau on a rolling basis until a candidate is selected; recruitment for this position can be closed or suspended at any time. For the most current information on available position vacancies, applicants are advised to review the Office of the New York State Attorney General website (www.ag.ny.gov/job-postings) or contact the Legal Recruitment Bureau via email at recruitment@ag.ny.gov or phone at 212-416-8080.

Some positions may require additional credentials or a background check to verify your identity.

Name Sandra Jefferson Grannum, Esq., Bureau Chief

Telephone

Fax

Email Address recruitment@ag.ny.gov

Address

Street NYS Office of the Attorney General, Legal Recruitment Bureau

120 Broadway

City New York

State NY

Zip Code 10271

Notes on ApplyingApplications are being received online. To apply, please visit our careers website: ag.ny.gov/job-postings. Reference No: EXEC_AST_NYC_6044

Applicants must be prepared to submit a complete application consisting of the following:
• Cover Letter (You may address to Sandra Jefferson Grannum, Esq., Bureau Chief, Legal Recruitment)
• Resume
• List of three (3) references with contact information and email addresses
• Writing Sample
Please note: Failure to submit a complete application will delay the consideration of your application.

If you have questions regarding a position with the OAG and the application process or you need assistance with submitting your application, please contact the Legal Recruitment Bureau via email at recruitment@ag.ny.gov or phone at 212-416-8080.

For more information about the OAG, please visit our website: www.ag.ny.gov