Review Vacancy
AgencyLabor Management Committees, Joint
TitleConfidential Stenographer
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $39396 to $49623 Annually
Minimum Qualifications Three years of experience providing administrative support preferred; Proficiency in Microsoft Office, including formatting of written materials and basic spreadsheet tasks; Knowledge of proper grammar, punctuation and spelling; Good communication skills and commitment to providing high quality customer service; Ability to organize and prioritize work; Occasional travel, possibly overnight, may be required; A satisfactory equivalent combination of appropriate experience and education as determined by the New York State Governor’s Office of Employee Relations.
Duties Description The Confidential Stenographer is responsible for the administrative tasks related to the delivery of employee, agency and union-requested Partnership training programs. The incumbent of this position is primarily responsible for activities related to providing customer service in person at the main reception desk and over the phone. Other tasks include mail services, inventory, use of office equipment, and large printing projects, in support of thirty-plus staff members at the Partnership. Duties include, but are not limited to: Provide wide-ranging customer service activities, especially in person at the main reception desk, to include screening and greeting visitors in a courteous and professional manner; Provide extensive phone coverage in a courteous manner, handle routine issues, resolve problems and make appropriate referrals to staff; Respond to requests for information from employees, State agency staff and union representatives; Assist with proofreading, editing, and revision of Partnership training and other materials; Reserve training sites and arrange for classroom space, equipment, parking and accommodations; Schedule training classes in collaboration with program staff; Screen training course applications, enter applicant information into the registration database and SLMS, and schedule applicants for training; Generate class rosters, course notification letters, etc. ; Prepare course packets and training materials and oversee delivery to sites; Enter attendance information from class rosters after course delivery; Assist program staff in resolving problems with consultants and training sites; Inventory course materials and reorder when necessary; Schedule meetings; Draft correspondence and prepare training materials; Maintain electronic and paper filing systems; Process incoming and outgoing mail; Serve as liaison from Support Services Team to several program areas; Assist program staff with travel reimbursements.
Additional Comments Free parking on site.
The Governor’s Office of Employee Relations does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, or disability in the admission to, access to, or employment in their programs or activities. Reasonable accommodation will be provided upon request.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Kelly.Catman@goer.ny.gov
Address
Street Agency Building #2, 8th Floor
Empire State Plaza
Notes on ApplyingSend cover letter and resume to above e-mail address (Kelly.Catman@goer.ny.gov) to apply. Hard copy via US Mail is also accepted. WORD and PDF are the preferred formats. Please reference the Vacancy No. 38442 when applying.