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Review Vacancy

Date Posted 03/15/17

Applications Due04/30/17

Vacancy ID37629

AgencyAddiction Services and Supports, Office of

TitleOffice Assistant 2 - Keyboarding (John L. Norris Addiction Treatment Center)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address J.L Norris Addiction Treatment Center

1111 Elmwood Avenue

City Rochester

StateNY

Zip Code14620

Minimum Qualifications Permanent status as an Office Assistant 2 Keyboarding, G-9 and interested in transfer OR reachable for permanent appointment on the current Civil Service eligible list for Office Assistant 2 Keyboarding, G-9 OR eligible for transfer via Section 70.1 of the Civil Service Law.

Provisional: One year of permanent competitive or 55-b/55-c service as a Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language).

Duties Description The incumbent will provide clerical assistance to the OASAS Director of Addiction Medicine and the John L. Norris Addiction Treatment Center (ATC). Duties may include but are not limited to: open, stamp, review, sort and distribute all incoming mail, flagging items of importance; and preparing outgoing mail; write and/or respond to various correspondence (letters, memorandum or forms); perform data entry; forms management; greet and provide assistance to patients, visitors and staff; responding to needs of the public in the reception area; answer and respond to phone inquiries, referring to appropriate staff as necessary; design clerical processing procedures; gather, compile, and prepare data for various reports, publications, records or other external/internal communications, including any necessary photocopying; make travel arrangements/reservations; coordinate and schedule meetings, workshops, webinars, video conferences, and phone conferences; reserve/schedule conference rooms; assemble materials needed; organize and schedule Quarterly Medical Advisory Panel and Quarterly Healthcare Coordinator meetings through WebEx; schedule online webinars and video conferences; maintain Healthcare Coordinator email list and Executive team members email list; update Block Grant information; process admissions as needed; assist with various aspects of admissions/discharges and related documents; maintain office supplies for facility; use of common office software, email and electronic medical record; utilization of ASCA and SFS systems for necessary purchases, staff travel, etc.; assist staff with computer issues as needed; maintain copier services and submits monthly reports to Xerox consistent with service agreement; provide back-up services of other office staff as needed; other duties as assigned.

Some positions may require additional credentials or a background check to verify your identity.

Name Christopher Affinati, Human Resources Specialist 2

Telephone (518) 457-1322

Fax (518) 457-4880

Email Address Christopher.Affinati@oasas.ny.gov

Address

Street NYS Office of Alcoholism and Substance Abuse Services

1450 Western Avenue

City Albany

State NY

Zip Code 12203

 

Notes on ApplyingIf interested, please submit a cover letter, current resume and SS# to verify eligibility.

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