Review Vacancy
TitleOffice Assistant 2 Keyboarding
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36051 to $44311 Annually
Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service. Any candidates interested in state examinations offered by Civil Service can visit the following site for more information https://www.cs.ny.gov/
Duties Description SUNY Empire State College, Office of the Registrar, is seeking a full-time Office Assistant 2 (Keyboarding) at our Saratoga Springs, NY location.
The incumbent will provide a wide range of day-to-day assistance within the office of the registrar working with confidential student information. Duties may include but are not limited to the following: Managing degree program portfolio receipt and data entry process, degree award assistance, degree audit assistance, transfer data entry, and responding to inquiries from the college community.
Specific Duties for this position include:
•Log incoming degree programs and organize paper and electronic portfolios
•Make needed edits to the degree program portfolio as requested
•Process concurrence of degree programs in Banner
•Move approved degree program portfolios into electronic files
•Enter transcript data for incoming and enrolled students
•Answering phone and email inquiry regarding degree program concurrence status and degree status
•Manage degree audit inquiry
•Sorting email or service requests into appropriate folders / assign to appropriate individuals
•Manage form letters relating to transfer and degree audit
This position requires a comfort level with a technology-rich, multi-tasking environment. The duties require people, problem-solving and decision-making skills as well as communication with other administrative, functional offices and academic staff. The incumbent will work closely with culturally diverse faculty, staff and students in a multicultural learning work environment.
Additional Comments SUNY Empire State College is an Equal Opportunity Employer.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security
Applications Due By: October 12th, 2018.
If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
Resume
Cover letter
Name and contact information of three references
Some positions may require additional credentials or a background check to verify your identity.
Email Address brooke.white@esc.edu
Address
Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references