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Review Vacancy

Date Posted 09/25/18

Applications Due10/10/18

Vacancy ID60149

AgencySUNY Brockport

TitleSecretary 1 at REOC

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $40324 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 161 Chestnut Street

City Rochester

StateNY

Zip Code14604

Minimum Qualifications Candidates must have permanent appointment in a Secretary 1, SG 11, NY State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1, Full Time - Rochester location.

Duties Description Position Summary:

This position reports to the Dean’s secretary and will work closely with REOC Administrators, staff and faculty.

Essential Functions:

Resolves day-to-day operational problems; coordinates information flow by acting as liaison among key directors, staff, other employees, and the public.
Schedules appointments, organizes and maintains paper and electronic files.
Arranges conferences and travel reservations for office personnel.
Schedules department meetings, events, and coordinates room reservations.
Manages electronic calendar systems.
Attends department meetings; records, distributes and archives meeting minutes.
Composes correspondence and reports; reviews and edits documents.
Tracks and creates required Human Resources forms (new hires, amendments, extra service and so on).
Orders and dispenses office supplies and ensures printing materials are replenished.
Assembles workshop materials, such as orientation folders for students.
Enters data into Banner and scans documents into electronic files.
Creates and maintains distribution lists.
Provides occasional coverage in the Welcome Center; serves as receptionist, greets and welcomes guests, answers phones, provides information and/or direction to visitors, students, faculty and staff, on occasion.
Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
Communicates with internal and external populations (in person, by phone, and by e-mail). 
Contributes to committees and teams.

Preferred Qualifications:

Is a team player and collaborator.
Manages multiple assignments with efficiency.
Possesses strong computer/word processing skills (ability/familiarity with Microsoft Office).
Possesses excellent organizational skills; prioritizes work, works independently, multi-tasks and meets deadlines.
Maintains excellent customer service skills; communicates well and maintains confidentiality.
Has excellent oral and written communication and strong interpersonal skills.
Works effectively with faculty, staff, students and the public.
Analyzes data and information well.
Is capable of diplomacy, tact, and attention to detail.

Additional Comments This position is at the Rochester Educational Opportunity Center (REOC) in Rochester, NY.

How to apply: Please submit your application, cover letter, resume and contact information for three professional references at jobs.brockport.edu by October 10, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Some positions may require additional credentials or a background check to verify your identity.

Name Gloria Lear

Telephone 585-395-5938

Fax

Email Address glear@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

 

Notes on ApplyingPlease submit your application, cover letter, resume and contact information for three professional references at jobs.brockport.edu by October 10, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

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