Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
Occupational CategoryAdministrative or General Management
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $73362 to $91658 Annually
Minimum Qualifications Promotional (option for provisional pending exam) *: One year of permanent competitive or 55b/c service as a Human Resources Specialist 1, Training Specialist 1, Administrative Assistant, Senior Administrative Analyst, Contract Management Specialist 1, or Senior Budgeting Analyst.
Transfer: One year of permanent competitive service as an Administrative Officer 1, G-23, or in a title at G-21 or above deemed administrative under Section 52.6 of the Civil Service Law. Consecutive transfers resulting in an advancement of more than two salary grades are not permitted under Civil Service Law.
*Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list certification for this title in order to be list appointed. Please respond to all eligible list canvasses received.
Individuals appointed provisionally must take and pass a Civil Service examination for this position and be reachable; i.e., be one of the top three (3) candidates on the resulting eligible list willing to accept the position.
If three or fewer interested promotional OPRHP candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law.
Duties Description Reporting to the Assistant Regional Manager, the Administrative Officer 1 (AO1) will be responsible for overall supervision of the recruitment and hiring processes for annual salaried and seasonal staff including the processing of appointments and terminations and hourly payroll processing. The AO1 will work with facility managers and line supervisors in developing and posting vacancy announcements, evaluating respondent’s resumes and qualifications, and coordinating the selection process. In addition, the incumbent will be responsible for, but not limited to, the following:
• Oversees and provides information to employees about benefits provided by negotiated agreements. Coordinates new employee orientation and advises employees of policy changes.
• Provides managers and supervisors with assistance in labor relations issues including time and attendance, grievance responses, counseling and discipline.
• Responsible for assisting regional staff and Albany office staff in preparing and reviewing classification and reclassification requests. Reviews staffing patterns and assists managers making requests for staff.
• Oversees regional revenue receipts and the tracking and evaluation of revenue and attendance. Maintains park and program revenue and attendance data. Develops, evaluates and modifies as appropriate, revenue collection internal controls.
• Performs periodic paycheck distributions, floor checks and other internal control techniques.
• Solicits, reviews, and negotiates concession contracts.
• Conducts audits of concessions, revenues, refunds and expenditures.
• Responsible for the management of the petty cash system. This includes reconciling deposits and expenditures, filing Special Charge Vouchers to reimburse the account, producing checks, mailing payments, etc.
• Directs the preparation of the region’s other than personal service (OTPS) budget and the personal service budget requests, including the development of allocations for temporary and seasonal funds.
• Oversees expenditure of and accounting for funds appropriated.
• Oversees administration of park regional housing including the preparation of housing agreements.
• Plans and directs special or ongoing studies of fiscal practices to determine the need for revisions in work methods, work flow, purchasing practices, and related areas.
• May serve as the region’s Affirmative Action Liaison and coordinate directly with the Agency’s Affirmative Action Bureau on all Affirmative Action, EEO, and ADA/Reasonable Accommodation related matters.
• May serve as the region’s Training Officer. Responsible for the coordination of training programs from a variety of sources including in-house, Labor/Management partnership training, worksite development, contract training, etc.
• May supervise and control regional purchasing activities including establishing and evaluating systems and procedures for processing vouchers and purchase orders. Assures that purchases comply with State Finance Regulations.
Additional Comments Applicants must be current permanent, competitive, New York State employees in the classified service.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Albany.Employment@parks.ny.gov
Address
Street NYS Office of Parks, Recreation and Historic Preservation
625 Broadway
Notes on ApplyingThis position is located in New York City.
If you feel you meet the minimum qualifications and Agency operating needs and are interested in being considered for this vacancy, please submit a resume, an employment application and a cover letter demonstrating how you meet the stated minimum qualifications. The employment application (Part 1 – Pre-Interview Form S1000) can be downloaded from the website of NYS Office of Parks, Recreation and Historic Preservation at www.nysparks.com. Please forward these three items to Lynne Harting, Human Resources Specialist 2, OPRHP, 625 Broadway, Albany, NY 12238
Application packages containing all three required items detailed above can also be submitted by email to Albany.Employment@parks.ny.gov. You must include “Administrative Officer 1-Regional HQ” in the title of your e-mail for consideration.
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.