StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleContract Management Specialist 1 - Item #00217

Occupational CategoryNo Preference

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $42896 to $71980 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Candidates must be reachable on the Contract Management Specialist 1 or appropriate Civil Service eligible list or a current NYS employee eligible for transfer under Sections 52.6, 70.1 or 70.4 of the Civil Service Law. Depending on qualifications, candidate may be required to serve a 2 year traineeship that leads to a journey level grade 18 position.
70.1 Transfer:
To be eligible for a 70.1 transfer, a candidate must have one year of permanent competitive service in a 70.1 title allocated to a salary grade 16 or above.
52.6 Transfer:
To be eligible for a 52.6 transfer, a candidate must have one year of permanent competitive service in a 52.6 title allocated to a salary grade 16 or above.
70.4 Transfer:
One year of permanent competitive service in a position allocated to a SG-11 or higher, possess a Bachelor's Degree from a regionally accredited college or university or one recognized by the New York State Education Department as following acceptable educational practices and have standing on the PATT or Professional Career Opportunities (PCO) eligible lists.

Duties Description Preparation and execution of purchases:
• Review Purchase Requisitions (PRs) submitted by program areas and evaluate for completeness; follow up with program area to get all appropriate documentation,
• Based on New York State Procurement Guidelines ensure the vender selection is appropriate and price reasonability is established.
• Ensure all terms and conditions of contractual agreement with vendor are consistent with OSC policy; seek advice from OSC Legal Services when necessary.
• Work with program staff to ensure contractual and procurement requirements and specifications are understood and documented at the appropriate level of specificity to ensure the appropriate commodity or service is bidi and comparable pricing can be obtained
• Work with vendors and manufacturers to ensure product or service specifications are clear and unambiguous
• Prepare and issue Invitations for Bid (IFB) and Requests for Quotes (RFQ) in accordance with the New York State Procurement Council Guidelines. Respond to questions from potential respondents in a manner that maintains fairness and competition
• Evaluate responses to IFBs and RFQs and communicate the results with the program staff. Address concerns of program staff; follow up with respondents, if necessary, in a manner that maintains fairness and competition
• Prepare Vendor Responsibility reviews when required
• Maintain a complete procurement record in accordance with State Finance Law
• Submit contractual agreements and procurement record to OSC’s Bureau of Contracts (BOC) when required; address all questions raised by BOC
• Notify successful proposer/vendor of the selection and the non-successful proposer/vendor of the non-selection; issue Purchase Order to vendor
• Process the procurement in the Statewide Financial System (SFS); update SFS with any changes in purchasing authority do to new fiscal years or lapsing of appropriations
• Monitor the availability of funding for proposed procurements; work with budget analysts to resolve funding issues
Participate in Purchasing Community of Practice:
• Participate in regular meetings with of the Purchasing Connections community-of-practice including planning agenda, preparing presentations, and answering questions
• Participate in the preparation of the Purchasing Connections newsletter by monitoring customer questions to unit mailbox, participating in discussions of best practices and drafting news articles.

Additional Comments DESIRED COMPETENCIES:

(1) Ability to identify problems & develop solutions
(2) Ability to complete work with a high level of independence
(3) Ability to manage multiple priorities
(4) Knowledge of State Finance Law Section 163
(5) Knowledge of NY State Procurement Guidelines
(6) Familiarity with OGS Centralized contracts
(7) Strong customer service skills
(8) Experienced in Word and Excel
(9) Experience with OGS centralized contracts, umbrella contracts and the RFQ process is highly desirable

Some positions may require additional credentials or a background check to verify your identity.

Name Jackie Carter

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street 110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingNotes on Applying: Interested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than June 8, 2018. Please reference Item #217 – GOER - JDC when responding.
When responding, please include the reference number and letters listed in this section. The Vacancy ID # should not be included.