Review Vacancy
TitleOffice Assistant 2 (Calculations) College and Student Acct. Services
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36051 to $36051 Annually
Minimum Qualifications You must hold or have held the title of Office Assistant 2 (Calculations) on a permanent basis or be reachable on the full-time NYS Civil Service list and respond to canvass letter that will be sent to people on the eligible list.
Duties Description Summary: Primarily responsible for processing all incoming scholarships for students. This position also oversees the development and maintenance of the TAP reconciliation process while working closely with the Financial Aid Office. Equally, share in day-to-day Student Accounts tasks including telephone, counter, mail, and other verbal interaction or written correspondence.
Duties: 1. Reconcile and account for TAP remittance advices and rosters. Process and return amounts due back to HESC. Ensure checks received for TAP prepayments are deposited and accounted for properly. Identify accounts that need adjustment and follow up on these accounts with the Financial Aid Office. Responsible for developing procedures to identify, correct, and prevent errors in transactions. Develop reporting and reconciliation tools in conjunction with Financial Aid and Administrative Computing.
2. Particular emphasis will be on the ability to reconcile general ledger account (139000). Needs to develop ability to investigate general ledger accounts in the “undistributed receipts” category. Transfer data to reports and develop written presentations and procedures. Reconciliation would identify accounts that need adjustments or financial aid that needs to be ordered, returned, or recalculated due to student withdrawals. Develop written report (similar to bank reconciliation) to show month reconciliation activity by roster for TAP:
• Balance due from HESC by roster
• Adjustments in process by roster for individual students
• Payments received from HESC
• Payments to students referencing cashier session number and date
Total of all roster reports should be used to reconcile amounts in general ledger account (139000). Present monthly to director.
3. Process all incoming scholarship payments received on behalf of students from third parties. Implement and maintain a receipting process to ensure students and Bursar’s office have a record of receipt of funds. Coordinate distribution and release of scholarship funds to students’ accounts with the Financial Aid office. Review and recommend memo expiration dates to Financial Aid Office staff. Ensure refunds are processed in a timely fashion. Reconcile all scholarship accounts daily and investigate and resolve any discrepancies.
Additional Comments You may also qualify if you are permanent in one of the other Office Assistant 2 titles, Library Clerk 2 or Secretary 1.
Some positions may require additional credentials or a background check to verify your identity.