Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36051 to $44311 Annually
Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Duties Description SUNY Empire State College, Office of Student Affairs, is currently seeking an Office Assistant 2 at our Latham, New York location. The Office Assistant 2 reports directly to the Student Success and Development Coordinator (SSDC) and will provide support for the Student Success and Development Office and Student Success and Development Coordinator.
Responsibilities include, but may not be limited to:
Office Communications
•Triage office phone and office email
•Provide timely responses or referrals to students/faculty/staff, either on-site, or received via phone or email
•Post local and college wide information at Latham location and share materials with locations associated with Latham as per Student Success and Development Team (SSDT) and SSDC
Outreach, Reports, and Record Keeping
•Use college systems (existing and new) to conduct proactive outreach to students, checking in on new students' progress during the term, and other outreach as necessary
•Compile data and run reports for SSDC
•Keep accurate data collection and enter into appropriate systems
Meetings, Events and Activities
•Actively participate in Regional and/or collegewide activities and events
•Actively participate in SSDT skype and/or face2face meetings
•Provide support to Coordinator for local and/or collegewide events
•Coordinate technology needs for events/workshops, set-up/tear down of room(s) per event/workshop requirements including coordination/procurement of refreshments (as necessary), staffing of event/workshop
Student Support
•Responsible for logistical support of new student orientation (onsite and online)
•Arrange for accommodations and support, as needed, i.e. interpreters, room/computer reservations for students with accommodations
Location Support and Professional Development
•Provide substitute reception coverage as requested such as assisting with walk-ins and students when the Latham Unit Secretary and/or the College Work Study student is out of the office
•Perform support staff functions as appropriate for other coverage purposes as operating needs require
•Stay current with college software and computer databases and participate in trainings as necessary
Additional Comments SUNY Empire State College is an Equal Opportunity Employer.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security
Applications Due By: June 5th, 2018.
If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
Resume
Cover letter
Name and contact information of three references
Some positions may require additional credentials or a background check to verify your identity.
Email Address brooke.white@esc.edu
Address
Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references