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Review Vacancy

Date Posted 03/09/18

Applications Due03/23/18

Vacancy ID49439

AgencyTaxation & Finance, State

TitleContract Management Specialist 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $55494 to $70566 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address W A Harriman State Office Campus, Bldg 9

City Albany

StateNY

Zip Code12227

Minimum Qualifications These positions may be filled pending DOB approval and are subject to DOB guidelines for processing personnel transactions.

The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations.

If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following:

Eligibility for appointment:

a) Employees eligible for transfer

Duties Description Under the direction of a Contract Management Specialist 2, the incumbent will acquire commodities, services, software or hardware in accordance with Fiscal Law, and prepare related contracts, contract renewals, maintenance agreements, etc. More specifically, the incumbent will:

• Develop a working knowledge of the NYS Finance Law and OGS/OSC/AG/ OFT rules, regulations and procedures pertaining to procurement; become familiar with the NYS Budget process and rules to the extent it impacts procurement activities.

• Initiate and respond to new and ongoing program requests for contractual services or commodities including procurement method, coordination and follow-up on all activities (requests for proposal, invitation for bid, encumbrance documents, funding approvals, etc.) related to contract development.

• Create Invitations for Bids or Requests for Proposals as necessary.

• Participate in the bid evaluation process (time-frames, criteria to be rated and appropriate evaluation techniques).

• Review formal written contract documents with vendors and negotiate terms, conditions, and rates.

• Create and process contract agreements and all documentation and justification necessary to obtain the necessary approvals through the control agencies.

• Make recommendations regarding appropriateness of acquisitions, financing, maintenance of equipment, and overall cost-effectiveness.

• Assist in the resolution of program and vendor contract complaints/disputes and follow-up to ensure efficient delivery of services and adherence to contract terms.

• Develop proficiency in all required systems including: SFS, internal Department systems, Control Agency systems (OSC/DOB) and the NYS Contract System (Empire State Development’s MWBE reporting and contract monitoring system).

• Communicate effectively both verbally and in writing. Communications must be clear, concise and accurate.

• Adhere to the Department’s time and attendance requirements.

Some positions may require additional credentials or a background check to verify your identity.

Name Victoria Long-Gula

Telephone (518) 402-4891

Fax

Email Address Victoria.Long-Gula@tax.ny.gov

Address

Street WA Harriman Campus

Building 9, Room 234

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingPlease submit a letter of interest and resume.

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