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Review Vacancy

Date Posted 03/08/18

Applications Due03/21/18

Vacancy ID49380

AgencyTransportation, Department of

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $46836 to $56888 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Onondaga

Street Address NYS Department of Transportation

333 East Washington Street

City Syracuse

StateNY

Zip Code13202

Minimum Qualifications In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description This position is located in the Administrative Services Unit.

The Office Assistant 3 Calculations duties include but are not limited to:

Oversee, manage, and assist with the preparation and processing of the Region’s purchase orders and vouchers to ensure goods and services are procured timely and payments are made promptly, all in accordance with department policies and procedures that follow State Finance Law.

Research and understand the activities of the Region’s accounting, purchasing and voucher processes in order to answer questions; explain and clarify procedures; use independent judgement to make decisions; resolve problems; and provide assistance throughout process.

Assist with the NYS Procurement Card application, Travel Card/Expense AnyWhere, and other financial programs as needed.

Create and maintain databases and reports for tracking budgets, revenue, purchases and expenditures. Compile, prepare and submit reports timely as needed.

Utilize various computer databases and programs, ie. Statewide Financial System (SFS); AS 400, WIPPER; DOT Financial Warehouse and other applicable programs including Microsoft applications.
Supervise two or more staff members.

The successful candidate must be able to work within an environment that is subject to change; establish working relationships with various levels of department staff internal and external to ensure efficiency and timeliness with transaction processing. Other duties and projects typical to the Office Assistant 3 Calculations may be assigned.

Responsibilities will include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Qualified candidates should submit a letter of interest and a current resume no later than March 21, 2018, to:

Karen Czachowski, Regional Personnel Specialist
NYS Department of Transportation
333 E. Washington St.
Syracuse, NY 13202
Email: R3-HR-personnel@dot.ny.gov
Fax: (315) 428-4283

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Some positions may require additional credentials or a background check to verify your identity.

Name Karen Czachowski, Regional Personnel Specialist

Telephone

Fax (315) 428-4283

Email Address R3-HR-personnel@dot.ny.gov

Address

Street New York State Department of Transportation

333 East Washington Street

City Syracuse

State NY

Zip Code 13202

 

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