Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $39533 to $48451 Annually
Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Duties Description SUNY Empire State College, Office of Academic Review, currently seeks a Secretary 1 at our Saratoga Springs, New York location.
Responsibilities include:
•Transfer portfolio and assessment materials to the Center file for the Student
•Understand both the administrative systems and the policies and procedures relating to degree programs at Empire State College (ESC) in order to answer questions and explain processes to students and mentors
•Review each concurred degree program with great attention to detail, comparing ESC work completed and supporting documents, as outlined in ESC policy and procedures
•Maintain a thorough knowledge of the procedures used for the final assembly and review of each potential graduate file in order to provide back up to this process
•Coordinate Course Evaluation system functions in DOCPAK
•Maintain sufficient knowledge and mastery of both DocPak and Datatel to initiate and complete the Center's graduation review
•Maintain a process for the purge and storage of each graduate's folder
•Assist in the determination of students eligible to participate in the annual graduation recognition ceremony
•Enter transcript credit into DP Planner for incoming students and prepares student folders
•Assist with Prior Learning Assessment requests
•Maintain thorough knowledge of the Assessment databases for the tracking of essays submitted by students, preparation of material to evaluator, receipt of assessment and correspondence to students and mentors
•Participate as a member of the Assessment work team
•Maintain current knowledge of procedures required by Datatel in all relevant areas of student record keeping; to include Admissions, Prospects, Registration, Financial Aid, Student Accounts, Curriculum Management, Faculty Information, and the Communications Module
•Type correspondence, enter data, perform mail merges, file, make copies, order supplies or publications and perform other duties upon request
•Provide substitute reception coverage as requested and perform support staff functions as appropriate for other coverage purposes as operating needs require
Additional Comments Applications Due By: March 21st, 2018
If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
Some positions may require additional credentials or a background check to verify your identity.
Name SUNY Empire State College - Office of Human Resources
Email Address brooke.white@esc.edu
Address
Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references