Review Vacancy
AgencyEnvironmental Conservation, Department of
TitleOffice Assistant 1 (Seasonal)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $12.41 to $12.41 Hourly
Minimum Qualifications There are no minimum qualifications for this position.
Duties Description 1. Data entry for program functions, including adding technical assistance contacts from floodplain management staff to program data base, entering workshop participant lists to program data base and FEMA data base and calculating workshop attendance.
2. Provide logistical support in planning meetings and workshops including: reserving facilities, providing state self-insurance letters if needed, sending out notifications (including addressing, stuffing, processing, and tracking RSVPs), making reservations and coordinating required equipment.
3. File Management: Scanning and file electronically (CEDR) all new incoming and outgoing correspondence, reports, etc. Scan older documents and file electronically. Assist in managing files between storage and archives.
4. Maintain statewide mailing list of community officials as a standalone spreadsheet and updating FEMA’s on-line data base when community officials are known to have changed.
5. Assist with the annual reporting required by CEHA delegated communities by mailing surveys, tracking them and adding responses to the database. Highlight issues to coastal staff.
6. Assist in prepare routing packages and tracking of all documents for sign off by others. In addition maintain a spreadsheet of all contract documents.
7. Assist with review of accounting on Army Corps projects including researching DEC files, invoicing local governments and tracking funds into and out of DEC for these projects.
8. Have passage point rights and input visitors as necessary.
9. Track all flood control project inspection results also insurance policies.
10. Occasional travel to off-site meetings or workshops where registration check in assistance and/or coordination with facility management may be needed.
11. Assist Program Aide as assigned and potentially all functions described in the Office Assistant 1 Illustrative Duties.
Additional Comments This is a temporary, year round 80% seasonal position. Exact schedule and hours to be discussed at interview. The position is expected to last through 3/31/18; position could be extended after 4/1/18 pending funding.
Some positions may require additional credentials or a background check to verify your identity.