StateJobsNY

NY HELPNo

AgencyInformation Technology Services, Office of

TitleAdministrative Assistant/Trainee, Ref. #00060

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $55082 to $68351 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Swan Street Building, Core 4

Empire State Plaza

City Albany

StateNY

Zip Code12220

Minimum Qualifications Open to NYS employees with one year of permanent competitive service as an Administrative Assistant OR in a title G-16 or above deemed administrative under Section 52.6 of the Civil Service Law OR in a title G-16 or above appropriate for transfer under Section 70.1 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Qualifications for Administrative Assistant Trainee, NS:

Also open to NYS employees in a title designated appropriate for Section 70.1 transfer to the title of Administrative Trainee 1 or Administrative Assistant Trainee 2.

Candidates with at least one year of permanent competitive service in a title allocated to G-11 or higher who have standing on the PCO or PMI eligible lists, or who have a bachelor’s degree and are active on the PATT eligible list may be eligible for transfer under the provisions of Section 70.4 of the Civil Service Law.

Candidates eligible for consideration under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law will also be considered. Individuals certified eligible for the 55-b/c program must possess a bachelor's degree to meet the education qualifications. Please provide a copy of your letter of eligibility and a copy of your unofficial transcript with your response.

Salary range above applies to candidates appointed to Administrative Assistant, G-18. The hiring rate for candidates appointed to Administrative Assistant Trainee starts at $43,888 and is based on the candidate's salary at the time of hire. Candidates hired into the traineeship will be advanced to Administrative Assistant upon the successful completion of a two-year traineeship.

Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list certification for this title in order to be list appointed. Please respond to all eligible list canvasses received.

Duties Description Under the direction of management within the Human Resource Services (HRS) Office, this position provides professional administrative support to HRS leadership and oversees the administrative support team. Duties include but are not limited to the following:
•Assist the HRS management team and other staff on assignments and projects; research issues for resolution as needed; prepare documents and follow up with staff on assignments as necessary.
•Coordinate phone and office support coverage for HRS Office.
•Serve as fingerprinting liaison between New York State (NYS) Police and HRS Labor Relations Unit; coordinate fingerprinting requests to potential new hires for the agency and ensure all documentation is received and accurate.
•Oversee and/or perform pre-retirement seminar liaison activities, including contacting potential retirees within ITS to obtain interest in attending NYS Governor's Office of Employee Relations (GOER) and Business Services Center seminars; maintaining waitlists as necessary.
•Coordinate employee separation notification process for HRS office.
•Assist HR management with the preparation of internal and external correspondence.
•Oversee the tracking of performance and probation evaluations for ITS employees, including the tracking and updating of an internal database and sending out reminders to ITS managers and supervisors.
•Draft and distribute appointment letters to newly appointed ITS employees.
•Perform miscellaneous duties as needed.
•Perform full range of supervisory responsibilities for the administrative support team.

Additional Comments Approval to fill this position is pending. Some positions require fingerprinting.

Some positions may require additional credentials or a background check to verify your identity.

Name Louise C. Nails

Telephone 518-473-0398

Fax 518-402-4924

Email Address HR.Recruitment@its.ny.gov

Address

Street Empire State Plaza

PO Box 2062

City Albany

State NY

Zip Code 12220

Notes on ApplyingTo apply, please send a cover letter and resume to the attention of Louise Nails and indicate that you are applying for Administrative Assistant or Trainee, Ref #00060 no later than January 22, 2018. In your cover letter, please clearly indicate how you meet the minimum qualifications as stated above, and describe relevant experience for this position.

Your Social Security number may be required to confirm your eligibility.