StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46836 to $56888 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12239

Minimum Qualifications Interested candidates must be reachable on the Office Assistant 3 (Calculations) eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
To be eligible for a 70.1 transfer, candidates must have one year of permanent competitive service in a qualifying title allocated to a grade 12 or higher.

Duties Description Responsible for all aspects of the office in the absence of Associate Administrative Analyst. This includes approving time off and arranging coverage, if necessary. Ensuring proper flow of work and redirecting staff assignments as appropriate. Overseeing daily deposits and ensuring proper and timely deposits are prepared. Working with Treasury and private banking institutions to arrange for the actual deposit to be made. Responsible for assisting with staff development including oversight of training needs, preparing evaluations and handling personnel issues.
Verifies accuracy of information entered by unit clerical staff into RMS_OUF for all stocks and bonds received by OUF. Approves batched work for final processing. Works closely with OUF management on items requiring special handling. Determines proper handling and prepares for shipment to brokers for liquidation (using both RMS system and OUF’s Excel/Access processing system). Directs clerical staff in processing in the RMS system.
As needed, works alongside clerical staff on all aspects of check handling. This can include inventorying, batching, verifying or preparing deposits – whatever is required during low staff or heavy processing times in order to complete daily deposits.

Additional Comments Desired Competencies
• Able and willing to “do the work” – not “just supervisor”
• Strong Communication Skills – both upward and downward and with other program areas
• Good Organization and Time Management Skills
• Attention to detail is essential
• Strong delegation skills – firmly and fairly hand out work assignments

Some positions may require additional credentials or a background check to verify your identity.

Name Nickie Scavullo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street Office of Human Resources

110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingNotes on Applying: Interested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than January 20, 2018. Please reference Item #00320-GOER-NAS when responding.
When responding, please include the reference number and letters listed in this section. (The GOER ID # should not be included).