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Review Vacancy

Date Posted 01/05/18

Applications Due01/19/18

Vacancy ID46552

AgencyState, Department of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44274 to $53927 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address One Commerce Plaza

99 Washington Avenue

City Albany

StateNY

Zip Code12231

Minimum Qualifications One year of permanent competitive service as a Program Aide or one year of permanent competitive service in a position allocated to Grade 11 or higher eligible for transfer under Section 70.1 of the Civil Service Law or be currently reachable for appointment from the Administrative Aide/Agency Program Aide eligible list.

Duties Description The incumbent will perform paraprofessional duties in support of the grant and contract monitoring and planning activities performed by the professional staff in the Contract Administration Unit (CAU) within the Office of Planning and Development.

• Assist Contract Management Specialists in developing boilerplate contracts for each grant administered by the Division.
o Ensure that the contract language and requirements are accurate, consistent, and in compliance with Division, Department, and State requirements.
o Ensure EO 38 compliance via inclusion of appropriate MWBE language.

• Review the Division’s tracking system to determine what necessary follow-up is required on outstanding contracts; contacts municipal and/or local governments to obtain missing forms.

• Provide direction and assistance on completing forms to grantees, and ensures that required information is accurate and received timely.

• Provide detailed reports for DOS Leadership and Executive Chamber on the status of current and past contracts.
o Collect and analyze statistics and information;
o Develop and implement methods of data analysis;
o Develop tabulations of data for analysis;
o Draw conclusions from analyzed data.

• Assist with resolving changes or amendments to executed contracts.

• Assist with administrative reviews of contract payment requests received. Verify that payment request packages are properly completed and certified. As needed, work with Contract Management Specialist 1 and/or fiscal staff to resolve outstanding financial issues.

• Perform special assignments and projects as necessary.

Some positions may require additional credentials or a background check to verify your identity.

Name Tara Lucey

Telephone 518-474-2752

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street One Commerce Plaza

99 Washington Avenue, Suite 1150

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingIf qualified and interested, please submit a cover letter and resume. Please include the Vacancy ID number in your response.

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