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Review Vacancy

Date Posted 01/02/18

Applications Due01/18/18

Vacancy ID46394

AgencyEmpire State College

TitleOffice Assistant 1 Keyboarding

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $30031 to $37150 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Monday - Thursday 9:30 am to 6:00 pm and Friday 8:30 am to 5:00 pm with a one-hour meal break.

Hours Per Week 37.5

Workday

From 9:30 AM

To 6 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 680 Westfall Road

City Rochester

StateNY

Zip Code14620

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description SUNY Empire State College, Office of Enrollment Management and Marketing, is currently seeking an Office Assistant 1 (Keyboarding) at our Rochester, New York location.

Responsibilities Include:

•Primary point of contact for front desk reception coverage
•Responsible for providing general office support to assist the College and support the student experience
•Courteously and effectively provide customer service
•Answer questions and provide information to students and/or guests
•Utilize Service Now ticketing to address maintenance issues as appropriate
•Maintain location scheduling and calendar
•Maintain inventory and replenish college literature and office supplies
•Provide service calls and maintenance for office equipment
•Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores
•Responsible for following proper opening and closing procedures for location
•Record visitor and student location usage data
•Assist with event and meeting preparation and execution
•Attend college meetings as appropriate
•Maintain awareness of SUNY Empire's policies and procedures
•Seek professional development and attend ongoing training to enhance skills and knowledge in order to support the student experience
•Monitor and track status of program activities
•Make outbound phone calls as directed, answer inbound calls as directed
•Perform other routine clerical tasks as assigned by the Regional Operations Coordinator
•Provide substitute reception coverage as requested and perform support staff functions as appropriate for other coverage purposes as operating needs require

The incumbent will work closely with culturally diverse faculty, staff and students in a multicultural learning work environment.

Additional Comments SUNY Empire State College is an Equal Opportunity Employer.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security

Applications Due By: January 18th, 2018.

If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

Resume
Cover letter
Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Name Brooke White

Telephone 518-587-2100

Fax 518-587-5448

Email Address brooke.white@esc.edu

Address

Street 2 Union Avenue

City Saratoga Springs

State NY

Zip Code 12866

 

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