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Review Vacancy

Date Posted 11/30/17

Applications Due12/14/17

Vacancy ID45771

AgencyVictim Services, Office for

TitleContract Management Specialist 1 / Trainee 1 - Admin Services Unit

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $55494 to $70566 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany


Zip Code12210

Minimum Qualifications Permanent service in this title, or one-year permanent service in a title allocated to a SG-16 or higher and otherwise eligible for transfer under Civil Service Law. Candidates on the PCO, PATT and Contract Management Specialist 1 eligible lists will be canvassed. You may be eligible for 70.4 transfer to the Trainee 1 level if you have served one year in a position SG-11 or higher, have a Bachelor’s degree, and have taken and passed the PCT, PCO or PATT exam. Questions on eligibility can be directed to the Human Resources Office.

Candidates appointed at the Trainee 1 level will need to successfully complete a two-year traineeship before advancing to the CMS1, SG-18 level.

Preferred Qualifications: Experience using the Statewide Financial System (SFS) is preferred.

Duties Description •Assisting with coordinating the solicitation, evaluation and awarding of grants through a variety of procurement methods, such as RFPs, IFBs, Sole/Single Source procurements etc.;
•Assisting in the management of the solicitation through the State’s Grants Gateway system;
•Reviewing proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with Agency programs and goals, availability of funds and appropriateness of rates;
•Ensuring adequate funding is allocated in Statewide Financial System to support contract payments;
•Preparing procurement packages associated with solicitations and coordinating the movement of the contracts through the control agency approval process;
•Following up on proposed contracts throughout the approval process with internal reviewers and external approval agencies;
•Assisting with developing and updating contract materials, reports and instructions, and policies and procedures for use by grant-funded programs;
•Reviewing budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations;
•Monitoring and processing contract claims and vouchers for assigned contracts;
•Examining quarterly expenses for compliance with federal and State requirements;
•Approving program transactions including vouchers for payment, subcontracts, leases, equipment purchases, dispositions, and travel requests;
•Resolving problems identified by Agency staff or vendors with the contract, solicitation, or other related financial documents;
•Drafting written responses to interested parties on contract awards and contract status;
•Drafting of reports, analyses, and correspondence as required for federal, State, Agency, and departmental purposes;
•Supervising clerical or paraprofessional staff;
•Training new subordinate staff in the procedures and techniques required for effective job performance;
•Assisting with special assignments and projects; and
•Working closely with other Agency departments, federal and State agencies, and grant-funded programs to effectively accomplish the responsibilities of the position.

Additional Comments REASONABLE ACCOMMODATION: The NYS Office of Victim Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sandra van Kampen, Director of Workforce Diversity and Equity Programs at (518) 485-7962.The Equal Employment Opportunity Utilization Report is also available for review by contacting Sandra van Kampen

Some positions may require additional credentials or a background check to verify your identity.

Name Theresa Geleta

Telephone (518) 485-7740

Fax (518) 457-4000

Email Address


Street 80 South Swan Street, 10th Floor

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210


Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting #45771 on your cover letter.

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