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Review Vacancy

Date Posted 11/28/17

Applications Due12/12/17

Vacancy ID45702

AgencyEmpire State College

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39533 to $48451 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Jefferson

Street Address 4300 Camp Hale Road

City Fort Drum

StateNY

Zip Code13602

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description SUNY Empire State College, Division of Enrollment Management, is currently seeking a Secretary 1 at our Fort Drum location.

The Secretary 1 will support the Regional Operations Coordinator to assure the smooth functioning of the location's day-to-day administrative support activities, and provide additional support as appropriate for other locations.

•Provide administrative support to the Regional Operations Coordinator, and others as assigned.
•Responsible for clerical duties such as coordinating the workflow of the office and carrying out day-today administrative support activities; courteously and effectively provide customer service.
•Respond to questions and provide information to students and/or guests.
•Utilize "Service Now" ticketing to address maintenance issues as appropriate.
•Serve as liaison to other college offices to assist with coordination of events.
•Exercise discretion with respect to confidentiality.
•Assist with planning and participate in community, marketing and outreach efforts.
•May provide administrative support for college activities.
•Maintain inventory and replenish college literature and office supplies; upkeep of Xerox machines.
•Open, review, sort and distribute the mail in accordance with staff assignments
•Review incoming correspondence and reports to determine their significance. Make recommendations to manager or refer to appropriate person for reply.
•Arrange conferences, assemble and coordinate background materials for meetings and conferences. Attend meetings as assigned and prepare summaries of the meetings conclusions or agreed upon courses of action.
•Become familiar with the student life cycle and experience from prospects through alumni.
•Keep current with college-wide software and database systems as needed.
•Exercise independent judgment and discretion.
•Maintain location scheduling and calendar.
•Make travel arrangements and prepare travel vouchers.
•Use Microsoft Office 365 Suite features for creating documents, spreadsheets, databases, email applications, and personal Outlook calendar.
•Use Skype for Business application to schedule and participate in meetings.
•Responsible for following proper opening and closing procedures for location.
•Track visitor and student location usage data.
•Perform other clerical tasks as assigned by the Regional Operations Coordinator.

The incumbent will work closely with culturally diverse faculty, staff and students in a multicultural learning work environment.


Additional Comments Applications Due By: December 12th, 2017


If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Name SUNY Empire State College - Office of Human Resources

Telephone 518.581.2240

Fax

Email Address brooke.white@esc.edu

Address

Street 2 Union Ave

City Saratoga Springs

State NY

Zip Code 12866

 

Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

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