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Review Vacancy

Date Posted 11/27/17

Applications Due12/07/17

Vacancy ID45680

AgencyCriminal Justice Services, Division of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41618 to $51188 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Alfred E. Smith State Office Building

80 South Swan Street

City Albany


Zip Code12210

Minimum Qualifications Permanent: Permanent service in this title, or one year of permanent competitive or 55 b/c service as a SG-9 or higher and otherwise eligible for transfer under Civil Service Law, or reachable on the Civil Service eligible list for this title.

Provisional: One year of permanent competitive or 55b/c service as an Office Assistant 1 (Keyboarding), Office Assistant 1 (Keyboarding Spanish Language), Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding Spanish Language), Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, or Law Department Document Specialist.

Duties Description The Secretary 1 provides administrative support to the Law Enforcement and Legal Services Unit for a staff of nine people. The incumbent is also responsible for assisting with the planning and coordination of the Motor Vehicle Theft and Insurance Fraud Prevention (MVTIFP) Board meetings.

The Secretary 1’s duties will include, but will not be limited to, preparing, formatting and finalizing contracts for submission to the Office of Financial Services; utilizing the Grant Management System to upload documents and emails as needed; preparing award letters and emailing the letters to recipients; preparing, setting up and taking minutes at quarterly MVTIFP Board Meetings; and assisting members of the MVTIFP Board with travel arrangements and vouchers.

The Secretary 1 will also answer calls and direct them appropriately; assist with daily operations of the unit; serve as backup for other units within OPDF as needed; prepare and manage correspondence, memos, reports and other documents; file correspondence and general subject matter items appropriately; prepare letter merges using data systems and Word documents; submit and track purchase and travel requests for the unit; and use Microsoft Office, particularly Excel, to develop and maintain spreadsheets, edit contract packages and use PowerPoint.

Additional Comments Appointment is subject to Division of Budget waiver approval.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sandra van Kampen, Director of Workforce Diversity and Equity Programs at (518) 485-7962. The Equal Employment Opportunity Utilization Report is also available for review by contacting Sandra van Kampen.

Some positions may require additional credentials or a background check to verify your identity.

Name Theresa Scrodanus

Telephone (518) 457-3875

Fax (518) 457-4000

Email Address


Street Alfred E. Smith Building

80 South Swan St.

City Albany

State NY

Zip Code 12210


Notes on ApplyingPlease send a cover letter and resume to the email / address listed above. Please reference posting # 45680 in your email / cover letter.

DCJS was named to the Times Union’s list of 2017 Top Workplaces as voted on by our employees, and received special recognition for “fostering new ideas.”

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