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Review Vacancy

Date Posted 11/21/17

Applications Due12/07/17

Vacancy ID45540

AgencyMilitary and Naval Affairs, Division of

TitleAgency Program Aide

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade13

Bargaining UnitDMNA - Division of Military and Naval Affairs (CSEA)

Salary RangeFrom $44274 to $53927 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class "Other" (generally Military Law positions)

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address New York State Division of Military and Naval Affairs Headquarters - Facilities Management and Engineering

330 Old Niskayuna Road

City Latham

StateNY

Zip Code12110

Minimum Qualifications This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

One (1) year of permanent service in a position allocated to a Salary Grade (SG) - 9 or higher, in which duties have included accounting, tabulation and/or calculation of data, analysis of data, performing mathematical calculations or similar duties.

OR

Associate's degree from a regionally accredited college or university in finance, accounting, auditing or similar degree; plus one (1) year of experience in accounting, auditing, bookkeeping or similar duties.

OR

Three (3) years of experience in accounting, auditing, finance, data collection and analysis or similar duties in facilities management, design and construction or similar environment.

AND

In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required.

Must possess a valid driver's license to operate a motor vehicle in the State of New York.

Must be proficient in Microsoft Office Suite.

Must be able to read and write in English.

Required to have or successfully complete within 90 days of receiving computer access, all Statewide Financial System (SFS), Statewide Learning Management System (SLMS) and other computer training as related to position duties.

In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required.

* Other combinations of education and work experience, including military, may be considered, however, candidate for agency program aide must demonstrate a combination totaling at least three (3) years and direct relevance to the job duties noted.

At all times, the employee MUST maintain minimum standards in accordance with current , and as amended, agency, statutory and NGB requirements and directives; failure to do so will subject the individual to disciplinary action, including possible termination.

NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Management for any further information regarding the position requirements.

Duties Description This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

Under the direction of the Directorate of Facilities Management and Engineering, Program Administrator, and/or assigned supervisor, the agency program aide is responsible for providing support to the Program Administrator and other staff as assigned. This position exercises a considerable amount of independent judgment in performing duties. The incumbent is expected to apply various State and Federal laws, procedures, rules, regulations, and guidelines that require interpretation. Written summaries and reports must be prepared independently and properly incorporate and apply agency procedures in support of the program area.

Agency Program Aides perform less complex professional activities that may closely resemble those performed by the professional staff. They are expected to understand the program area to which they are assigned and its mission and to provide input into its operations. Incumbent will perform a variety of assignments that are of moderate difficulty. They must have the ability to determine independently the needs and priorities required to support professional and technical staff.

The position performs responsibilities in accordance with all statutory, agency and labor contract requirements and where applicable, in accordance with National Guard Bureau (NGB) standards, specifically those requirements of the Master Cooperative Agreement between NGB and DMNA – current and as amended for all. The position may report to state and/or federal supervisory personnel.

Specifically, duties may include, but are not limited to, the following:

• Assists in carrying out program planning and project development activities.
• Assists in preparing short-term and long-range work objectives and goals.
• Applies analytical techniques as required by the program area.
• Develops, maintains and updates database programs and models as required for specific programs for Federal and State funds utilizing agency data systems – especially in the Statewide Financial System (SFS) and the General Fund Enterprise Business System (GFEBS).
• Monitors and evaluates data for deficiencies and develops and oversees various manners in which the data will be utilized, analyzed, reported, charted, etc.
• Assists in ensuring compliance with administrative and programmatic requirements.
• Monitors and manages the financial status of budgets and contracts and prepares close-out and other reports as required.
• Gathers, reviews, and evaluates information required for professionals to conduct financial and program audits.
• Provides liaison with various agency sections and Federal, State and local agencies.
• Prepares and edits draft correspondence and other documents.
• Assists in preparation, review, evaluation and analysis of a variety of reports and records specific to the program assigned.
• May provide training and supervision.
• Responds to inquiries.
• Has frequent verbal, written and face-to-face communication with program staff, agency staff and staff of other Federal, State and local agencies.
• Periodic overtime may be required
• Periodic travel may be required to other facilities; to attend training; or other requirements related to duties as needed.
• Performs other duties as assigned.

Additional Comments This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

Some positions may require additional credentials or a background check to verify your identity.

Name Kayleigh Hughes

Telephone XXX-XXX-XXXX

Fax 518-786-6085

Email Address ng.ny.nyarng.mbx.mnhs-job-posting@mail.mil

Address

Street New York State Division of Military and Naval Affairs Headquarters - State Human Resources Management

330 Old Niskayuna Road

City Latham

State NY

Zip Code 12110

 

Notes on ApplyingTo be considered for interview, submit a cover letter and resume. In e-mail subject line and cover letter indicate the title, location, vacancy announcement number of the position for which you are applying. Ensure to clearly note how you meet the minimum qualifications for the position. Please be certain to note any specific licenses or certifications in a skilled trade.

If you are a former public employee retired within New York State currently receiving benefits, indicate this and the name of the retirement system in your cover letter.

Cover letter and resume may be submitted via E-mail (preferred method), FAX, or Mail.

E-mail to: ng.ny.nyarng.mbx.mnhs-job-posting@mail.mil
FAX to: (518) 786-6085

Mail to:
New York State Division of Military and Naval Affairs
State Human Resources Management
330 Old Niskayuna Road
Latham, New York 12110-3514
Attn: Classifications

ALL DOCUMENTS MUST BE RECEIVED IN STATE HUMAN RESOURCES MANAGEMENT (MNHS) BY DECEMBER 7, 2017.

VAGUENESS AND OMISSIONS WILL NOT BE RESOLVED IN YOUR FAVOR.

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