Review Vacancy
AgencyHigher Education Services Corporation
TitleOffice Assistant 1 (Keyboarding)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $14 to $14 Hourly
Minimum Qualifications Prior to being considered for appointment, you will be required to pass a keyboarding test that demonstrates your ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.
Duties Description 1. Review and log in incoming correspondence and draft responses where appropriate.
2. Review outgoing correspondence for proper grammatical usage, clarity, factual correctness and ensure appropriate background information is attached.
3. Research HR related background information as assigned.
4. Draft, prepare and distribute various correspondence related to HR.
5. Conduct follow-up with staff on outstanding issues to ensure work flows efficiently through completion.
6. Handle telephone calls and visitors and respond to standard inquiries and direct callers/visitors to appropriate staff or program areas.
7. Coordinate and arrange meetings.
8. Establish office procedures, and monitor administrative policies and procedures for accuracy of information to edit when necessary.
9. Design, set up, streamline and maintain office filing systems (including electronic), databases and spreadsheets.
10. Resolve day-to-day operational problems, order supplies, and submit reimbursement requests.
11. Create and run reports to track key information relating to HR.
12. Coordinate information flow by acting as a liaison among key executives, staff, other employees, outside entities such as other NYS agencies and/or the general public.
13. Operate office equipment which requires the skilled use of a standard alpha-numeric keyboard to produce correspondence, reports, and other agency documents.
Additional Comments To apply for this position, eligible individuals must send a resume and cover letter via e-mail to resumes@hesc.ny.gov with "OA1 (Keyboarding)" in the subject line. Resumes and cover letters must be received by November 28, 2017.
Some positions may require additional credentials or a background check to verify your identity.