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Review Vacancy

Date Posted 11/17/17

Applications Due11/27/17

Vacancy ID45378

AgencyJustice Center For The Protection Of People With Special Needs

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $49556 to $60028 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 161 Delaware Avenue

City Delmar

StateNY

Zip Code12054

Minimum Qualifications Current NYS Justice Center employee with permanent, contingent-permanent or 55b/c service as a Secretary 2 and interested in reassignment; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service as a Secretary 2; OR current New York State employees with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 13 and above and eligible for transfer under Section 70.1 of the Civil Service Law. Must demonstrate adequate keyboarding skills by prior service in a keyboarding title or successful completion of a Keyboard Specialist performance test.
Employees reachable on the Secretary 2 Civil Service eligible list will be canvassed and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.

NOTE: A comprehensive list of titles approved for transfer to Secretary 2 is available in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov.

Duties Description • Respond to questions regarding policy and procedure and/or referring more complex questions to the appropriate person for response regarding the New York State Justice Center for the Protection of People with Special Needs.
• Review incoming correspondence and gather information relating to the correspondence.
• A daily follow up on correspondence requiring action or response is maintained to identify the follow-up date and location of files in appropriate date folders. Actively pursue response(s) to ensure timeliness and independently create and send memos to staff for input when the need to update various documents arises.
• Screen telephone calls received from staff, the public, vendors and personnel of other State agencies. Handle routine matters independently and refer others as appropriate.
• Prepare written drafts or directly respond to routine correspondence.
• Review outgoing correspondence, make suggestions to drafts prepared by others to ensure conformance with agency correspondence guidelines, and prepare final copy for approval.
• Schedule meetings on behalf of supervisory staff and maintain their calendars.
• Transmit personnel-related matters and forms to appropriate staff.
• Make travel arrangements and process travel vouchers.
• Attend meetings, take minutes and distribute accordingly.
• May supervise clerical staff.
• Maintain and update files as necessary.
• Perform other duties as assigned.

The preferred candidate will have excellent organizational skills; ability to work well under pressure; and possess knowledge of Microsoft Office Suite products and the Statewide Financial System (SFS).

Additional Comments The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is charged with protecting over one million New Yorkers under the care or jurisdiction of six state agencies. The following list outlines several of the Justice Center’s key responsibilities:
• Advocate on behalf of individuals with disabilities and provide oversight of quality of care.
• Operate a centralized, statewide 24-hour hotline and incident reporting system staffed by trained personnel.
• Operate a statewide register that contains the names of individuals found responsible for egregious or repeated acts of abuse or neglect.
• Centralize and perform functions relating to criminal history background checks.
• Investigate serious allegations of abuse and neglect.
• Prosecute criminal acts of abuse and neglect.
• Analyze abuse patterns and trends in order to prevent future occurrences.
NOTE: You are advised that should you accept a job offer with this agency, you may be required to be fingerprinted and pay for the cost of the fingerprinting fee.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources / MH

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

40th Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Vacancy ID number for which you are applying.

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