Review Vacancy
AgencyState University of New York - Admin.
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $49556 to $60028 Annually
Minimum Qualifications Preferred Requirements:
•Knowledge of and facility with Microsoft Office tools
•Ability to work successfully and cheerfully under deadline pressure
•Ability to coordinate scheduling of appointments, meetings, and events
•Answering phone calls in a cheerful and professional manner
•Discretion with confidential and sensitive materials
•Strong verbal and written communication skills
This is a permanent position in the competitive jurisdictional classification. To be eligible, candidates must be reachable for appointment on the current Civil Service eligible list for this title; or have permanent status as a Secretary 2, SG-15, and be eligible for lateral transfer; or be eligible for transfer under Civil Service Law; or be eligible for reinstatement pursuant to Civil Service Rule 5.4.
Duties Description The State University of New York System Administration is searching for a full-time Secretary 2, SG-15, located in Albany N.Y. This position is responsible for maintaining the daily operations of these two offices by responding to inquiries from System Administration staff, campuses, school counselors, advisory and working groups, vendors and outside organizations; assisting in the preparation of responses for supervisor's signature; maintaining office calendars and filing systems; arranging meetings and conference calls; coordinating travel arrangements and processing related reimbursement paperwork; compiling data for the purposes of preparing reports; handling information-related requests-from SUNY campuses, high schools, professional organizations, and vendors; and maintaining the inventory of office supplies and recruitment materials .
Specific Duties and Responsibilities:
•Provides administrative support for the Associate Provost for Student Affairs and Associate Provost for Academic Services, and all other professionals in the Offices of University Life
•Schedules all appointments, establishes weekly/bi-weekly meetings and or conference calls with all individual staff, in-state and out-of-state
•Opens and distributes mail to appropriate office or staff member.
•Answers and directs telephone inquiries
•Prepares and sends email and mail correspondence as needed
•Assists in the arrangements of workshops and conferences, including registrations and food arrangements
•Responsible for travel arrangements and preparing travel reimbursements for staff
•Responsible for all office procurement card purchases; prepares and maintains accurate spending records
•Organizes and coordinates office administrative activities including: manage paper, electronic and voice communications such as coordinate correspondence materials and research background information
•Maintains appropriate inventory of office supplies. Purchases supplies as needed
•Assist in organizing and monitoring University Life Office budget
•Set up staff meetings
Additional Comments Note: Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off state employees may be certified against this vacancy by the Department of Civil Service.
Some positions may require additional credentials or a background check to verify your identity.
Email Address james.nicosia@suny.edu
Address
Notes on ApplyingInterested candidates are invited to apply online at www.suny.edu/SUPEmployment or send a cover letter and resume to: SUNY System Administration, Office of Human Resources, Room N439, State University Plaza, Albany, NY 12246. Applications accepted until position is filled.
State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov