StateJobsNY

NY HELPNo

AgencyFinancial Services, Department of

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $49083 to $61300 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address One Commerce Plaza

City Albany

StateNY

Zip Code12257

Minimum Qualifications Appointment method:
List Appointment: Candidates must be reachable on the Civil Service eligible list for Secretary 2, #36-732.
Transfer: Candidates in a title eligible for transfer via Section 70.1 of the Civil Service Law are encouraged to apply. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/

Duties Description The Department of Financial Services is seeking candidates for the position of Secretary 2 located in the Executive Office of Financial Services in Albany. The Secretary 2 will function with a great degree of independence in providing professional level administrative support to Executive Office staff. Other duties include, but are not limited to, the following:

• Answers telephone and greets visitors and staff promptly and professionally;
• Opens and reviews all incoming correspondence and reports to determine their significance and distributes to Executive Office staff or the appropriate staff person;
• Based on the correspondence or in conjunction with the Executive staff, will determine what information should be distributed to other staff and sets deadlines for their response. Follows-up on responses to ensure that information is completed and received by established deadlines. Reviews information when received to ensure completeness and refers to Executive staff for action;
• Reviews and makes recommendations to the appropriate Executive staff on responses due or refers response to appropriate staff person;
• Researches complex or unusual inquiries and gathers information to support a response by the appropriate Executive staff person;
• With much latitude and significant knowledge of program areas, answers telephone calls and responds to questions concerning policy and procedures and refers the most complex technical questions to the appropriate staff;
• With considerable knowledge and proficiency of computer technology software programs and applications, prepares and develops complex charts, graphs, spreadsheets, in addition to statistical and narrative information for the Executive level staff;
• Drafts confidential and sensitive responses to letters and other correspondence for the appropriate Executive staff review and signature;
• Designs and maintains electronic as well as hardcopy correspondence files;
• Schedules meetings, maintains Executive staff’s calendar, schedules travel arrangements and hotel accommodations;
• Assists in organization of department legislative bills and bill position letters;
• Oversees the maintenance of office supplies and ensures requisitions for supplies are requested in a timely manner;
• Supervises other clerical staff and assigns work and tracks time and attendance;
• Arranges conferences and works with subordinate staff to prepare and assemble materials for meetings and conferences;
• Word processing skills/abilities are a mandatory component of the assignment. Computer proficiency in Microtsoft Office Suite, including Outlook, word, Excel, etc. is required. Strong familiarity with other computer systems, such as LATS, SFS (e.g., PRs, Travel Expense Reports), etc., is desirable;
• Oversees the Direct Pay mailbox and processes in the Direct Pay System, and
• Performs other duties as assigned.

Additional Comments Other requirements: Overtime may be required, especially during legislative session.

Some positions may require additional credentials or a background check to verify your identity.

Name Denise Rotunda

Telephone 518-474-6459

Fax 518-402-5071

Email Address Denise.Rotunda@dfs.ny.gov

Address

Street One Commerce Plaza

City Albany

State NY

Zip Code 12257

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than October 2, 2017 to the email address listed below. Please include (Box EXEC-00308) in the subject line of your email to ensure receipt of your application. Email submissions are preferred.


Denise Rotunda
Box EXEC-00308
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza
Albany, NY 12257
Email: Denise.Rotunda@dfs.ny.gov
Fax: (518) 402-5071

All candidates that apply may not be scheduled for an interview
AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.