StateJobsNY

NY HELPNo

AgencyState University of New York - Admin.

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address State University Plaza

City Albany

StateNY

Zip Code12246

Minimum Qualifications Preferred Requirements:
•A minimum of 2 years' clerical experience
•Knowledge of and facility with Microsoft Office products
•Strong verbal and written communication skills
•Good customer service and relationship-building skills
•Organization and time management skills
•Accuracy and attention to detail
•Tact, discretion and diplomacy
•Ability to be proactive and use initiative
•Strong work ethic

Duties Description The State University of New York System Administration is searching for a full-time Office Assistant 2, SG-09, located in Albany N.Y. This position is responsible for maintaining the daily operations of the Office of Enrollment Services by responding to inquiries from System Administration staff, campuses, school counselors, advisory and working groups, vendors and outside organizations; maintaining office calendars and filing systems; arranging meetings and conference calls; coordinating travel arrangements and processing related reimbursement paperwork; compiling data for the purposes of preparing reports; and maintaining the inventory of office supplies and recruitment materials

Specific Duties and Responsibilities:
•Provide office support for the Assistant Vice Chancellor for Enrollment Services and other office professionals
•Schedule all appointments, establish weekly/bi-weekly meetings and/or conference calls with all individual staff, in-state and out-of-state. Coordinate Enrollment Services staff meetings.
•Open and distribute mail to appropriate office or staff member
•Answer and direct telephone inquiries
•Assist in the arrangements of workshops and conferences
•Responsible for travel arrangements and New York State reimbursements to in-state staff, out­ of-state staff and Enrollment Management Advisory Council members
•Responsible for all mailings (SUNY Viewbooks, information summary sheets, etc.) to high schools, colleges, libraries and campus personnel
•Responsible for distribution of materials to SUNY System Administration offices
•Responsible for all Enrollment Services budgeting on a daily basis. Responsible for once a month budget reports for the Office of Enrollment Services, Recruitment Response Center, Enrollment Programs and the SUNY Welcome Center.
•Responsible for all office procurement card purchases; prepare and maintain accurate spending, records
•Oversee large-scale mailings for Directors of Admission, Directors of Guidance and school counselors
•Maintain listservs, high school information system and publications database
•Collect sub-reports from all office staff and compile final office annual report
•Respond to inquiries from System Administration staff, campuses, school counselors, advisory and working groups, vendors and outside organizations and assist in the preparation of responses for supervisor's signature
•Maintain and track inventory of office supplies and recruitment materials, purchasing supplies as needed

Additional Comments This is a permanent position in the competitive jurisdictional classification. To be eligible, candidates must be reachable for appointment on the current Civil Service eligible list for this title; or have permanent status as an Office Assistant 2, SG-09, and be eligible for lateral transfer; or be eligible for transfer under Civil Service Law; or be eligible for reinstatement pursuant to Civil Service Rule 5.4.

Note: Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off state employees may be certified against this vacancy by the Department of Civil Service.

Some positions may require additional credentials or a background check to verify your identity.

Name James Nicosia

Telephone 518-320-1516

Fax

Email Address james.nicosia@suny.edu

Address

Street State University Plaza

City Albany

State NY

Zip Code 12246

Notes on ApplyingInterested candidates are invited to apply online at www.suny.edu/SUPEmployment or send a cover letter and resume to: SUNY System Administration, Office of Human Resources, Room N439, State University Plaza, Albany, NY 12246. The application deadline is September 27, 2017.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov