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Review Vacancy

Date Posted 06/19/17

Applications Due12/31/18

Vacancy ID41630

AgencySUNY Oswego

TitleOffice Assistant 2 - Registrar's Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Oswego

Street Address 7060 State Route 104

City Oswego

StateNY

Zip Code13126

Minimum Qualifications Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.

Permanent Appointment:
One year of permanent competitive service as an Office Assistant 2 OR be reachable on the Office Assistant 2 eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.

70.1 transfer or reinstatement:
One year of permanent competitive or 55b/c service as an Office Assistant 2 OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.

Reassignment:
Permanent competitive or 55b/c service as an Office Assistant 2.

Provisional Appointment:
One year of permanent competitive service as Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language).

Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description The Registrar’s Office at the State University of New York at Oswego invites applications to fill a full time Office Assistant 2 position, Grade 9.

Posting Date: June 19, 2017

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $ 33,972/year. In accordance with the CSEA Administrative Services Unit Agreement. In addition, the State University of New York provides an excellent benefit package. For more information on benefits for full-time CSEA employees, visit: http://www.suny.edu/benefits/

Date of Appointment: As soon as possible.

Description of Responsibilities:
• Greet, answer phone/email inquiries from students, staff and faculty; assist with processes and questions pertaining to student academic records.
• Transcript processing - Answer questions about the transcript ordering process, ensure accurate delivery of transcripts, track payment and maintain balance in Excel, process/track orders in Transcripts Plus and Banner.
• Process grade change forms; monitor and provide support of Change of Major processing and respective advisor assignment.
• Transfer credit - data entry in Banner, including Overseas, Off-campus Study Approvals and corresponding Degree Works notes entry.
• Process daily mail, scan, index documents for record archiving.
• Assist with sending communication to various student and campus populations.
• Maintain/update student records (current and archived), including name changes, SSN updates, deceased and confidentiality indicators, Assist with records release requests.

Additional Comments Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of "Top Up-and-Coming Schools" in U.S. News “America’s Best Colleges” in 2010, a Kiplinger's “Best College Value” for 2015, and a "Best Northeastern College" by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities.
Additional information about SUNY Oswego can be found at www.oswego.edu.
Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please go to https://www.oswego.edu/title-ix/non-discrimination-policy to see our full non-discrimination policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.

For Campus Safety information, please see the Annual Security and Fire Report (Clery) on the Human Resources Website:
https://www.oswego.edu/human-resources/annual-security-and-fire-report

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone 315-312-2230

Fax

Email Address hr@oswego.edu

Address

Street 7060 State Route 104

City Oswego

State NY

Zip Code 13126

 

Notes on ApplyingTo Apply: Submit a cover letter, resume, and contact information for three professional references to

http://oswego.interviewexchange.com/candapply.jsp?JOBID=82706

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