Review Vacancy
TitleOffice Assistant 2 (Keyboarding) - Residence Life & Housing
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Minimum Qualifications:
Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.
Permanent Appointment:
One year of permanent competitive service as an Office Assistant 2 (Keyboarding) OR be reachable on the Office Assistant 2 (Keyboarding) eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.
70.1 transfer or reinstatement:
One year of permanent competitive or 55b/c service as an Office Assistant 2 (Keyboarding) OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.
Reassignment:
Permanent competitive or 55b/c service as an Office Assistant 2 (Keyboarding).
Provisional Appointment:
One year of permanent competitive service as Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language).
Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
For more details, reference New York State Department of Civil Service, Job Title Code # 2581210, Office Assistant 2 (Keyboarding), and Grade 9.
Duties Description The Residence Life and Housing Office at the State University of New York at Oswego invites applications to fill a full time Office Assistant 2 (Keyboarding) position, Grade 9.
Posting Date: November 11, 2016
Review Date: Review of applications will begin immediately and will continue until the position is filled.
Salary: $ 33,972/year. In accordance with the CSEA Administrative Services Unit Agreement. In addition, the State University of New York provides an excellent benefit package. For more information on benefits for full-time CSEA employees, visit: http://www.suny.edu/benefits/
Date of Appointment: As soon as possible.
Description of Responsibilities:
Job duties include, but are not limited to:
• Reception: answer phones, greet visitors to the office; answer inquiries and/or direct to appropriate person or office
• Provide administrative and clerical support for the Resident Student Staff (RSS) and the Student Operations Staff (SOS) programs, which together employ approximately 300 student workers:
o Assist in marketing and recruitment for student staff
o Collect and review job applications
o Conduct grade checks on applicants
o Maintain accurate applicant records/spreadsheets
o Arrange and coordinate candidate itineraries
o Participate in interviews of qualified candidates
o Prepare contracts and process paperwork for newly-hired staff members
o Create and maintain personnel files for RSS and SOS staff
• Responsible for coordinating and organizing fall semester opening supplies for the residence halls:
o Inventory supplies and forms at the end of each academic year
o Update forms and distribute to all residence halls for August opening
o Prepare opening supplies for each residence hall for August opening
• Provide Fitness Center clerical support:
o Process gym membership applications for students and staff
o Maintain accurate records/spreadsheets of gym memberships
o Process guest passes, collect fees and generate receipts
• Provide clerical support for summer programming:
o Coordinate room assignments for summer groups; maintain records
• Responsible for equipment loan sign-out and inventory:
o Maintain accurate records and track usage of Res Life lap-top computers, video/audio equipment and other related equipment
• Residence Hall Incident Reports
o Generate daily incident reports from Adirondack Housing Director Conduct Coordinator program and distribute to appropriate staff members
o Maintain accurate, up-to-date file of incident reports
• Maintain office copier/printers:
o Refill paper/toner daily; call for service as needed
• Maintain Res Life information literature racks with brochures and forms; replenish as necessary
• Responsible for maintaining inventory and organization of supply room
• Coordinate Harborfest room reservations and assignments; process billing and maintain accurate spreadsheet records
• Assist in processing student summer housing and summer storage applications
• Responsible for inventory of summer key fobs and updating spreadsheets
• Provide clerical support to the Director, Associate Directors and Assistant Director as needed; including scheduling, correspondence, etc.
• Other duties as assigned
Additional Comments Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of "Top Up-and-Coming Schools" in U.S. News “America’s Best Colleges” in 2010, a Kiplinger's “Best College Value” for 2015, and a "Best Northeastern College" by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities.
Additional information about SUNY Oswego can be found at www.oswego.edu.
SUNY Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Please visit: https://www.oswego.edu/title-ix/non-discrimination-policy to see our full non-discrimination policy.
In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.
Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.
For Campus Safety information, please see the Annual Security and Fire Report (Clery) on the Human Resources Website:
https://www.oswego.edu/human-resources/annual-security-and-fire-report
Some positions may require additional credentials or a background check to verify your identity.