Position Information

NY HELPNo

AgencyState University of New York - Admin.

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39533 to $47177 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address SUNY Plaza

353 Broadway

City Albany

StateNY

Zip Code12246

Job Specifics

Minimum Qualifications Qualifications
This is a permanent position in the competitive jurisdictional classification. To be eligible, candidates must be reachable for appointment on the current Civil Service eligible list for this title; or have permanent status as a Secretary 1, SG-11, and be eligible for lateral transfer; or be eligible for transfer under Civil Service Law; or be eligible for reinstatement pursuant to Civil Service Rule 5.4.

Duties Description The State University of New York System Administration is searching for a full-time Secretary 1, SG-11, for the office of Academic Health and Hospital Affairs (OAHHA). Duties of the Secretary 1 include providing support to the team, assisting in daily office needs, and managing the Office's general administrative activities. The selected candidate will ensure the efficient and smooth day-to-day operation of the office.

Responsibilities include but are not limited to the following:
•Answer and direct phone calls
•Organize and schedule appointments within SUNY Administration; among various SUNY campuses; and with external stakeholders including other state agencies and related entities
•Assist with printing, copying, and binding presentation materials for distribution
•Write and distribute email and/or correspondence memos
•Order office supplies
•Maintain contact lists
•Distribute office mail
•Book travel arrangements
•Submit and reconcile expense reports
•Provide general support to visitors
•Act as the point of contact for internal and external clients
•Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements:
•Working knowledge of office equipment, like printers and fax machines
•Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular)
•Excellent time management skills and the ability to prioritize work
•Attention to detail and problem solving skills
•Excellent written and verbal communication skills
•Strong organizational skills with the ability to multi-task

Additional Comments Note: Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name James Nicosia

Telephone

Fax 518-320-1565

Email Address james.nicosia@suny.edu

Address

Street SUNY Plaza

City Albany

State NY

Zip Code 12246

 

Notes on ApplyingInterested candidates are invited to apply online at www.suny.edu/SUPEmployment or send a cover letter and resume to SUNY System Administration, Office of Human Resources, Room N-439, State University Plaza, Albany, NY 12246.

The application deadline is December 16, 2017.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov