Review Vacancy
Date Posted: 11/30/17
Applications Due: 12/14/17
Vacancy ID: 45774
Position Information
NY HELPNo
AgencyEmpire State University
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $39533 to $48451 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Genesee
Street Address 36 Ellicott Street
City Batavia
StateNY
Zip Code14020
Job Specifics
Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Duties Description SUNY Empire State College, Division of Enrollment Management, is currently seeking a Secretary 1 at our Batavia location.
The Secretary 1 will support the Regional Operations Coordinator to assure the smooth functioning of the location's day-to-day administrative support activities, and provide additional support as appropriate for other locations.
•Provide administrative support to the Regional Operations Coordinator, and others as assigned.
•Responsible for clerical duties such as coordinating the workflow of the office and carrying out day-today administrative support activities; courteously and effectively provide customer service.
•Respond to questions and provide information to students and/or guests.
•Utilize "Service Now" ticketing to address maintenance issues as appropriate.
•Serve as liaison to other college offices to assist with coordination of events.
•Exercise discretion with respect to confidentiality.
•Assist with planning and participate in community, marketing and outreach efforts.
•May provide administrative support for college activities.
•Maintain inventory and replenish college literature and office supplies; upkeep of Xerox machines.
•Open, review, sort and distribute the mail in accordance with staff assignments
•Review incoming correspondence and reports to determine their significance. Make recommendations to manager or refer to appropriate person for reply.
•Arrange conferences, assemble and coordinate background materials for meetings and conferences. Attend meetings as assigned and prepare summaries of the meetings conclusions or agreed upon courses of action.
•Become familiar with the student life cycle and experience from prospects through alumni.
•Keep current with college-wide software and database systems as needed.
•Exercise independent judgment and discretion.
•Maintain location scheduling and calendar.
•Make travel arrangements and prepare travel vouchers.
•Use Microsoft Office 365 Suite features for creating documents, spreadsheets, databases, email applications, and personal Outlook calendar.
•Use Skype for Business application to schedule and participate in meetings.
•Responsible for following proper opening and closing procedures for location.
•Track visitor and student location usage data.
•Perform other clerical tasks as assigned by the Regional Operations Coordinator.
The incumbent will work closely with culturally diverse faculty, staff and students in a multicultural learning work environment.
Additional Comments Applications Due By: December 14th, 2017
If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name SUNY Empire State College - Office of Human Resources
Telephone 518.581.2240
Fax
Email Address brooke.white@esc.edu
Address
Street 2 Union Ave
City Saratoga Springs
State NY
Zip Code 12866
Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
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