Position Information

NY HELPNo

AgencyState, Department of

TitleAssociate Administrative Analyst - Vacancy ID: 192571

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County New York

Street Address 123 Williams Street

City New York

StateNY

Zip Code10038

Job Specifics

Duties Description The Associate Administrative Analyst duties in the Bureau of Administrative Support Services (BASS) will be responsible for planning, coordinating and administering a comprehensive range of centralized office services functions. This role will also involve addressing various health and safety issues as well as labor relations matters; the role will undertake complex tasks to support the agency's office services function. The incumbent will be responsible for the following tasks, either directly or by effectively utilizing subordinate staff:
• Mobile Communications. Coordinate the telecommunications systems.
• Equipment and Furniture Procurement. Purchases and coordinates items for the various offices.
• Supply Procurement. Plan, coordinate, administer and supervise staff performing the office supplies functions of the agency.
• Maintenance Agreements. Understand and maintain building systems by monitoring repairs and service provided by vendors or contractors.
• Lease Management. Serve as a liaison during negotiation process and resolve lease compliance issues
• Space Utilization. Oversee and coordinate restacking projects and assist with all move logistics for DOS offices located throughout the state.
• Health and Safety. Work on updating health and safety initiatives to encompass new hires and the acquisition of new space.
• Records Management. Prepare and manage the development of new and revised records disposition schedules for the agency for compliance with NYS Archives and Records Management Policies.
• Mailroom Operations. Assist with the organization and duties of staff.

Minimum Qualifications PREFERRED QUALIFICATIONS:

• Strong communication and organizational skills.

• Strong computer skills.

• Knowledge of Department of State’s various divisions

COMPETITIVE MINIMUM QUALIFICATIONS:
Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-21 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments **Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $4,000 annual downstate adjustment. **

The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources / CC

Telephone 518-474-2752

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue

Suite 1150

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.