Review Vacancy
TitleOffice Assistant I (NY HELPS)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)
Salary RangeFrom $35177 to $35177 Annually
Minimum Qualifications Non-competitive Minimum Qualifications (NY HELPS appointed):
There are no minimum education or experience requirements for this title.
Competitive Minimum Qualifications (non-NY HELPS appointed):
There are no minimum education or experience requirements for this title.
Duties Description General Office Support
Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.
Operate various communication systems such as telephones and computers; and keep records of such communications.
Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.
Schedule appointments and meetings using various office tools.
Perform routine processing activities, including checking forms for completeness and accuracy.
Calculations
Maintain basic financial, accounting, and/or statistical records.
Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods.
As needed and as directed, contact various internal and external parties to obtain information.
Prepare, process, review, and record numerical transactions and records. This activity may include processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees.
Keyboarding and Document Preparation
Type, proofread, review, and correct correspondence, documents, records, and other written material.
Transcribe hand-written materials.
Make appropriate corrections for format, accuracy, and validity.
Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.
Create graphs, charts, or other visual aids to display data.
May also prepare routine reports or assist others in the preparation of reports, following established guidelines.
Record-Keeping and Filing
Maintain, update, and correct records and files.
Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.
Establish new files by coding and numbering forms, creating folders, and compiling relevant material.
Stores and Mail
Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.
Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.
Maintain various listings for mail service purposes.
Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.
May operate a motor vehicle to pick up and deliver mail.
Inventory
Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures.
Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.
Issue and may deliver goods from stock according to procedure.
May package goods for shipment.
Take periodic physical inventory and maintain perpetual inventory records.
Keep shelves and stock clean, neat, and in proper place.
Data Entry and Verification
Enter data and information into and retrieve data and information from computerized systems.
Verify data previously transcribed or entered to detect errors.
Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.
Some positions may require additional credentials or a background check to verify your identity.